Tax Administrative Assistant

Tax Administrative Assistant

REMOTE 

TAX – TAX

FULL-TIME

REMOTE

Job Title: Tax Administrative Assistant

Employment Type: Full-Time, Regular Hire

FLSA Status: Non-Exempt, Hourly

Reports to: VP of Tax

Work Location: Fully Remote (within the U.S.)

Expected Starting Pay Range: $50,000 – $55,000 per year depending on qualifications

About this Opportunity:

Kruze Consulting is a boutique CPA firm that works exclusively with startups. The Tax Administrative Assistant position will provide administrative support to the Tax Department. We’re looking for someone who can coordinate a wide variety of activities working efficiently with excellent attention to detail, accuracy, and a strong commitment to fixed IRS deadlines. Due to the fast pace of the role, we are looking for someone that is self-disciplined and has great time management skills. The position is process and task-oriented, and it requires someone with a diligent approach to work. Kruze Consulting has a proven track record of developing their employees to their highest potential. If you are looking to learn and grow as an administrative services professional, this role might be a terrific opportunity to do that in an entrepreneurial, fully remote accounting firm.

Kruze Consulting is an Equal Employment Opportunity Employer.

Kruze Consulting believes in diversity of thought as a competitive advantage to bring people together to build a culturally inclusive team. If you are smart and good at what you do, come as you are. Diverse candidates (however you choose or choose not to identify) are encouraged to apply.

What We Offer/Why Kruze Consulting:

• Fully Remote – We’ve completely embraced and invested in remote work and know the benefits. Save time, save money, and decrease stress. Our experience shows that remote work fosters a healthier work/life balance for our people. We do get together once a year for an annual offsite meeting, but it’s optional.

• Flexibility/Autonomy – Need to run to an appointment, your child’s school, or just want to take a walk outside? No problem. If your clients’ needs are met and your work gets done on time, enjoy!

• High-Quality Colleagues – We’re a diverse bunch, experts in our respective fields, and eager to help each other and clients. We care about each other as whole human beings.

• High-Quality Clients – We work exclusively with venture-funded technology startups and early-stage companies who are creating some of the most exciting and transformative products and services in the world! (We also have a “no jerks” policy; our clients treat our people professionally and respectfully.)

• Purpose/Meaningful Work – Not your average accounting role. Kruze professionals get to work with innovative startups that are disrupting their respective industries and creating the products and services of tomorrow. Like proud parents, we derive vicarious enjoyment as our clients grow, get additional rounds of funding, and ultimately get acquired by Fortune 500 firms.

• Professional Development – You’ll gain exposure to many types of clients and industries including SaaS, eCommerce, Healthcare, Biotech, Crypto/Blockchain, and Manufacturing. At Kruze, you’ll have the opportunity to learn multiple disciplines and work with a wide variety of high-visibility clients and find your passion.

Need to Have/Position Requirements:

• • 3+ years of full-time administrative support experience in a CPA firm or corporate tax department
• • Must be willing to work East Coast hours 8am to 5pm EST (but you can live anywhere in the U.S.)
• • Strong proficiency with Microsoft Office (particularly Excel) and Google Suite (now “Workplace”)
• • Experience with the principles of corporate tax – such as local, state, and federal tax filings and forms
• • Meticulous attention to detail – able to follow through and execute on a high volume of nuanced tasks
• • Extraordinarily process-driven – you have checklists for checklists, so nothing slips through the cracks
• • Ability to work with a strong sense of urgency in a fast-paced setting with a wide variety of tasks
• • Strict adherence to deadlines – understanding that governmental agencies don’t make exceptions
• • A love of rapidly changing technology/software solutions that maximize efficiency and deliver firmwide value
• • Comfortable in a high growth environment (read: sometimes chaotic and lacking structure, although we do our best to avoid!)

Nice to Have/Position Preferences:

• • Associate or Bachelor’s Degree from an accredited university
• • Experience in a fully-remote people-centric culture
• • Experience in a high-growth/start-up/entrepreneurial environment
• • Experience with newer systems/platforms such as Slack, Zendesk, 1Password, Airtable, Zapier, Box, Kantata, Loom and many others (we are always exploring and embracing new systems, it’s part of our DNA!)

This position would be a good fit for you if:

• • You are very detail-oriented and a quality enthusiast. You go the extra mile to make sure your work and other’s work is done with the highest quality standard.
• • You’re curious by nature and not afraid of technology, learning new things or new ways of doing business.
• • You are proactive in anticipating and resolving questions and challenges.
• • You are a team player and enjoy collaborating with and helping others whenever or wherever needed.
• • You take ownership, initiative, and pride in your work while leading through example.
• • You are comfortable working in a sometimes-murky environment and, when unsure, able to clearly and proactively communicate when and where you need guidance.

What you’ll be doing:

Tax Return Coordination (50%)

• • Assist in gathering vital statistics information from clients via online questionnaires
• • Send and collect e-signature tax return pages via DocuSign, AdobeSign, or other platforms (1000+ forms per year)
• • Monitor tax e-filing submissions for acceptance; troubleshoot rejected e-filing submissions
• • Manage tax invoices
• • Upload tax returns to document management system
• • Correspond with clients on tax status and provide prior-year clients with tax returns, as needed
• • Load new clients into/remove old clients from tax systems

State and Local Tax Compliance (30%)

• • Assist in filing/submission tasks such as: State Registrations, 1099 Filings, DE Franchise Tax, CA Franchise Tax, San Francisco Payroll Tax, San Francisco Gross Receipts Tax, Estimated Payments

Miscellaneous/Other (20%)

• • Work with other departments to track client lists
• • Track special projects and research
• • Track work amongst team and report on staff workloads
• • Prepare reports for department use

A note of caution about remote work at Kruze Consulting:

While it seems cool, it’s not for everyone. You must have the discipline, work ethic, healthy boundaries, work strategies, and emotional intelligence to work remotely. While we strive for work-life balance at Kruze, this is still a fast-paced role that will require you to juggle many different projects and tasks. You must enjoy and thrive in this type of fast-paced environment.

About Kruze Consulting:

Kruze Consulting has grown organically and rapidly, tripling in size over the last two years. We provide accounting, bookkeeping, finance, payroll, and tax services to over 800 startups backed by top tier venture capital funds.

• Kruze Consulting is recognized as one of the TOP 20 Places to Work by Accounting Today

• Kruze Consulting is a 2022 Inc. 5000 Honoree

• Our core values are: Kaizen Integrity Innovation Intuitive Communication & Collaboration Data Driven Quality Enabling Customer Greatness Fidelity

We are a 100% remote company, working in many different countries and time zones; we encourage our employees to take advantage of our flexible work environment to be happier and more productive. The firm has 800+ Seed, Series A, Series B, and Series C clients. The firm was started 9 years ago, by Vanessa Kruze, CPA and now has 150+ team members. Kruze utilizes best-of-breed software tools such as QuickBooks, Gusto, Justworks, Rippling, Expensify, Bill.com, Zoom, Slack, Ramp and Brex. Our client base is comprised of venture capital-backed startups funded by the very best venture capital funds in the world.

Physical Requirements:

•Extended periods of focused, seated computer work – approximately 8 hours a day

$50,000 – $55,000 a year