Senior Executive Assistant

Title: Senior Executive Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $123,000.00 USD – $180,000.00 USD

US Tier 2 Locations: $112,000.00 USD – $164,000.00 USD

US Tier 3 Locations: $103,000.00 USD – $152,000.00 USD

This individual’s core responsibility is to anticipate, prioritize, and extend the effectiveness and efficiency of the Chief People Officer (CPO) and the People organization. A successful candidate has a collaborative work style, is especially well organized, effectively multi-tasks, prioritizes, and has strong communication skills. This position requires extensive use of interpersonal skills, effective listening, and self-management.

This EA is at the center of and plays a critical role in ensuring smooth operations of the CPO’s office while representing the leader, both inside and outside of Mozilla. This person welcomes and thrives in a fast-paced, dynamic organization and is a diplomatic, composed, and creative problem solver. This person applies thoughtful judgment to complex situations, finds the most optimal solutions or alternatives that move the organization and leader towards business focused outcomes.

The Senior Executive Assistant to the CPO will collaborate extensively with the Executive Assistant (EA) Cohort at Mozilla which consists of Executive and Administrative Assistants supporting both c-level executives, SVPs, and VPs. The EA cohort works across the organization to ensure the SC (the CEO and their direct reports) and the XLT (VPs and above) are most impactful, learning from each other, and applying consistency, where possible, across the business operations of the various organizations.

Duties and Responsibilities:

• Strategic management of the CPO’s day through complex calendaring, team meeting agenda management, meeting preparation, ensure follow through on open action items and next steps.
• Project manage special work efforts on behalf of the CPO. This may include supporting event and meeting planning, projects and programs, and materials preparation and distribution. Facilitate the purchase order process from setup, ongoing payment, and offboarding of vendors
• Coordinate and manage executive travel including everything from mapping and booking to filing expense reports post-trips.
• Ensure the transfer of information within the People organization and across organizations while employing the highest level of discretion, empathy, and openness
• Some travel may be required

Specific Skills and Experience Required:

• Has supported an SVP or C-level executive for at least 4 years as an Executive Assistant to an SVP or C-level Exec and 6 years in Administrative roles.
• Experience working with G-suite, Zoom, Slack, Workday, and purchase management platforms such as Biztera (or similar applications to above)
• Experience with travel arrangements and logistics management
• Excellent organizational and follow-up skills
• Delivers detail-oriented, high quality work products
• Ability to handle sensitive and confidential information in a professional manner
• Ability to establish and maintain effective relationships across organizations
• Strong written and verbal communication skills
• Calm, positive, steadying presence with an ability to anticipate needs.
• Intellectually curious, highly empathetic assistant who is able to manage multiple high profile projects
• Ability to recognize your individual representation vis a vis representation of the CPO and their organization

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to diversity, equity, inclusion, and belonging

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at: to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C

#LI-REMOTE

Req ID: R2270