Senior Events Specialist

Senior Events Specialist

Remote 

Age of Learning, Inc. Schools Division

Full Time

Remote

Company Overview:

Age of Learning is the leading education technology innovator, creating engaging and effective learning resources to help children build a strong foundation for academic success and a lifelong love of learning. Our research-based digital education programs have proven efficacy in increasing children’s learning gains, and our curriculum is developed by an experienced team of education experts. Age of Learning’s flagship product, ABCmouse.com Early Learning Academy, is an award-winning comprehensive curriculum for children. Adventure Academy, the first AAA education massively multiplayer online game (MMO), provides elementary-and middle-school-age learners the opportunity to build critical knowledge in language, arts, math, science, social studies, and more in a fun and safe virtual world. The company’s School Solutions Programs include My Math Academy , an adaptive, personalized program that helps students master foundational math concepts, and My Reading Academy, which helps young learners become fluent readers and build a foundation for reading comprehension and literacy. With over 10 billion learning activities completed by more than 50 million children worldwide, Age of Learning is a global leader in efforts to advance equity, access, and opportunity for all children. To learn more about Age of Learning, visit www.AgeofLearning.com.

Summary:

Age of Learning’s Schools Division participates in national and regional conferences and external business-to-business events each year. As a leader within the Marketing organization, the Senior Event Specialist will be responsible for elevating Age of Learning’s brand through the execution and management of the events/conference strategy.

The Senior Event Specialist will be responsible for all management aspects of each event, including, but not limited to, negotiating with potential vendors, working with the legal team to draft service-level contracts, managing communication with speakers and stakeholders, working with assigned visual designers, and coordinating all logistical operations for face-to-face and virtual events.

Responsibilities:

• Maintain the National and Regional event calendar.
• Coordinate National and select Regional Event operations and logistics (sourcing, agendas, scheduling company attendees, exhibitor relations, sponsorship registration, shipping materials, etc.) for face-to-face and virtual trade shows and external customer events.
• Conduct vendor and venue research and maintain vendor/venue relationship database
• Oversee day-of-event happenings and act quickly to resolve problems
• Coordinate multiple and varying events simultaneously.
• Work with a design team to produce to develop event materials.
• Track and analyze the event’s success; prepare ROI reports.
• Manage inventory, production process, and shipping of marketing collateral and conference/event materials.
• Work enthusiastically and collaboratively with colleagues to ensure the strategic goals of each event are met
• Serve as the main point of contact for AofL at events.
• Write and submit speaker proposals
• Independently draft initial invitations and communications to drive attendee attendance, engagement, and satisfaction
• Support virtual events as a host/tech administrator
• Various day-to-day administrative duties (invoicing, scheduling meetings, booking rooms, managing supplies, lead reporting and distribution to Sales and other key stakeholders, etc.)
• Budget Monitoring

Required Qualifications:

• Bachelor’s degree in Business, Communications, Public Relations, Marketing, or Hospitality Management
• 4+ years of experience in event planning in a corporate environment
• Ability to design, build and steward a comprehensive vision for an event
• Proven ability to create a customer-centric experience
• Ability to work with multiple partners across the event space
• Experience working with colleagues in visual design, sales, and communications departments
• Excellent organizational, communication, negotiation, and multitasking skills
• Ability to present concepts and ideas to all levels of management
• A detail-orientated, proactive self-starter with the proven ability to meet deadlines and actively problem solve
• Experience tracking and reporting on event success metrics.
• Advanced knowledge of Microsoft Office Suite
• Experience with Cvent
• Experience serving as the host or administrator for virtual events
• Travel (25%-30%). Hours may require evening and weekend work depending on business requirements

The estimated salary range for a new hire in this position is $75,000 USD to $85,000 USD. Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location.

Age of Learning currently provides:

90% of employee health and welfare benefits premiums & 65% of dependent benefits premiums

A 401(k) program with employer match

15 paid vacation days (increases to 20 days on your 3-year anniversary), 11 observed national paid holidays plus 9 sick days

Our flexible work culture means 2 or more days in the office (hybrid) or 100% fully remote options available for most positions

An Equal Opportunity Employer

Age of Learning, Inc. (the Company) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender expression, age, physical or mental disability, medical condition, pregnancy, veteran or military status, marital status, sexual orientation, gender identity, domestic partner status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.