Onboarding and Training Assistant

Onboarding and Training Assistant

Fully Remote • PETA Foundation

Full-time

Description

As the PETA Foundation and our supported organizations grow in headcount and evolve, we’re seeking an organized and personable Human Resources professional to support the new hire and training functional areas of our department’s work. The Onboarding and Training Assistant will process new hire employment and guide new hires through their onboarding period. This position handles correspondence, offer letters, paperwork processing, state-specific hiring compliance items, hosting new hire orientation, and seeing to routine questions and required new hire trainings. The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments.

Position Objectives:

To facilitate efficient and accurate new hire processing, new hire orientations, and onboarding through administrative processes and trainings. As a key member of the Human Resources Department, you’ll also assist with staff trainings, administrative items and projects within the department.

What your day will look like:

• You’ll serve as a key HR representative through the onboarding of new staff members, a 90-day process including hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that new hires are ready to begin on their first day. From I-9’s to offer letters, and entering a New Hire into our HRIS, you will be responsible for creating a solid first day. With the guidance and support of the HR Generalist, you will:

o Draft and send accurate and timely offer letters to oncoming staff members

o Correspond with new hires, and provide resources and routine assistance for frequently asked questions as new hires adjust to the organization

o Enter necessary data for oncoming new employees in Information Technology, Payroll and Human Resources systems

o Accurately process new hire paperwork and provide new hires with assistance to ensure accurate and timely completion

o Schedule and host new hire orientations

o Complete accurate employee entries into HR systems, and gather necessary information by the close of their first day of employment

o Attend to state specific compliance items including state specific paperwork

o Facilitate and track required new hire trainings during their onboarding periods

o Complete administrative onboarding items such as forms, saving files according to specific naming conventions, organizing folders and operating within the Human Resources standard procedures and databases

o Assist with changes and updates to onboarding processes

• You’ll handle a large amount of confidential information, while assisting with personnel files, leading meetings, supporting department functions, and more

• Sending correspondence including updates and assisting with basic questions for staff members, and applicants will all be in a day’s ‘sent’ folder

• Around here, animal rights training and professional development are a top priority. You’ll work on coordinating and facilitating training for staff members and interns

• Putting to work your writing and problem solving skills to correspond with staff members, and applicants to assist with routine queries, provide valuable training and throughout troubleshooting because ‘Happy, Helpful, HR’ is our motto

• Perform any other duties assigned by the supervisor

Requirements

• • Having at least one year of experience with public speaking, correspondence and/or representing a company publically is helpful, but as long as you are willing to learn, we’re happy to teach!
• • Experience with outreach, customer service, and/or comfort with public speaking and holding presentations will help you land this role.
• • The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally, and have the drive to help animals and support a team working for their liberation around the world
• • Working in an environment with quick timelines isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management skills
• • You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants and staff members!
• • To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments
• • Though this role is remote, we want you to have the opportunity to participate in company events, help animals hands-on, and meet your team! Therefore, you must be fully vaccinated and boosted with the COVID-19 vaccination in order to be considered
• • Naturally, you’d need to be committed to the objectives of the organization and living a vegan lifestyle would be part of this. Because of our public facing role as the HR department, we also strive to maintain a professional appearance

The hourly pay range for this position is $15.87 – $19.51 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.