Finance and Operations Manager

Finance & Operations Manager

Oakland, California, United States

Together at Global Citizen Year, we’re transforming lives every day.

Our team builds bridges. Everyday we are cultivating empathy, advancing equity, and creating the generation of leaders that the world needs. At Global Citizen Year we’re building so much more than a world-class gap year program. We’re building a movement.

We want the passionate, the scrappy, the curious and creative. We want the business-savvy and the human-centered. We want problem-solvers. Does this sound like you?

ABOUT THIS ROLE

We’re looking for an experienced and organized Finance and Operations Manager to ensure our team has the information they need to make decisions and collaborate cross-functionally. You’ll manage the organization’s annual budget planning process, design and implement a contract management strategy, and support across a variety of finance and operations projects. At its core, this role will support the team in recording, synthesizing, and processing data to support decision-making.

Our ideal candidate has strong analytical skills and is able to present complex financial data in plain terms. You thrive in critical thinking and can successfully create financial forecasts and guide others to decisions about our organization’s budget.

YOUR OPPORTUNITY FOR IMPACT

Budget Management

• In partnership with our CFO and Chief of Staff, establish the project plan and timelines for annual budgeting.
• Collaborate with executives, project managers, and cross-departmental leadership to set budget goals and ensure they’re followed.
• Work with internal departments to track revenue and expenses and compare them to key financial targets.
• Provide training and support to new staff, monthly reports and updates on actual spending, and ongoing training to current staff to support informed decision making org-wide.
• Evaluate budget proposals and financial requests for viability.
• Support our CFO and Chief of Staff in documentation and audit preparation.

Operations Management

• Manage cross-functional projects to establish smoother workflows and more cost-effective business processes.
• Support the Chief of Staff in documenting and communicating new directives, policies, or procedures to the team.
• Support our hybrid office operations including creating and documenting processes and procedures for mail, supplies, printing.

Contract Management

• Develop the organization’s contracts strategy and implement systems to manage our partnerships and contracts with an eye for growth and expansion.
• Manage insurance renewals and claims
• Review all contracts and ensure the organization is following established signing limits and policies.

WHO WILL THRIVE IN THIS ROLE

We are looking for more than just hard skills; we want teammates who will add value to our organizational culture by bringing these mindsets to their work:

• Strategic thinker: Anticipates and prepares for future events and outcomes.
• Detail Oriented: Shows rigorous and meticulous attention to detail.
• Collaborative: Partners with others to realize better results.
• Adaptable: Adjusts easily to new or changing circumstances.
• Results-driven: Focuses on achieving results that promote business success.
• Resourceful: Finds alternative solutions to overcome problems or limitations.
• Connected to our mission: Something in your own life experience drives your passion for Global Citizen Year’s mission and vision.

The following skills are required:

• 5+ years’ experience of working in a Budget Manager or Budget Analyst position with a budget of at least $4 Million.
• Good practical experience with financial and accounting software.
• Knowledge of accounting best practices and regulations
• Knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts).
• Familiarity with forecasting methods and data analysis.
• Excellent numeracy skills with an attention to detail.
• Strong analytical skills.
• Excellent written and verbal communicator, including the ability to explain budgeting and financial information in plain terms.
• Experience prioritizing projects and working cross-functionally to drive scaling operations.
• Deeply committed to aligning our operational practices to our values, especially around diversity, equity, inclusion, and accessibility.

Bonus points if have/are:

• Experience in consulting and/or change management.
• Experience in startup environments.
• BSc/MSc degree in Accounting, Finance, Business or relevant field

YOUR LEGACY

We have ambitious plans for the future and the only way we can reach them is by having the right systems in place to leverage our talented team. By aligning and improving budgeting and operations across the organization, you will be instrumental in our ability to impact more young people around the world.

POSITION LOGISTICS

Location: Global Citizen Year is a fully remote organization and accepts applications from anywhere in the world; however, this role will require occasional in-person work in the Oakland, CA and Bay Area.

Start date: The priority deadline for this application is March 3, 2034; ideal start date is April 24, 2023.

Compensation: The salary range for this role is $78,000-$82,000. We are proud to provide a total compensation package that puts the person first, and can discuss in more detail once a candidate has applied. You can learn more about our benefits here.

Application process: Submit a written application below. After submitting an application, if you are moved forward, our process includes the following potential next steps dependent on the structure of each hiring process: a screening interview, a candidate exercise, a hiring manager interview, and an interview with a member of the Senior Leadership Team.

Global Citizen Year is an equal opportunity employer. We know a diverse team produces the best results and we believe our team should reflect the diversity of leadership we aim to inspire. Applicants who contribute to this diversity are strongly encouraged to apply.