Executive Assistant to the Vice President of Development

Executive Assistant to the VP of Development

REMOTE

United States

Development

Full time

OVERVIEW

Description

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission.

Department Summary

Led by the Vice President for Development, the Development team at ClimateWorks is responsible for leading strategic philanthropic partnerships and fundraising for the organization and supports efforts to generate funder interest in climate mitigation generally. The Development team works to build relationships with key funders in climate mitigation to support climate solutions and strategies and introduces new funders to opportunities in climate philanthropy. The team works closely with ClimateWorks Executive, Finance, Programs, and Marketing teams, the Climate Leadership Initiative, and regional climate foundations.

Job Summary

The Executive Assistant plays a key role on the Development team, leading schedule coordination, arranging travel and meeting logistics, preparing meeting materials, coordinating administrative activities, and communicating with other teams at ClimateWorks for the VP of Development and the department at large as needed.

The Executive Assistant represents the Development department both internally and externally and must have good judgment and significant initiative. Because the VP of Development often meets with important donors and funders of ClimateWorks, the Executive Assistant must be an independent and experienced assistant with strong organizational and interpersonal skills. The Executive Assistant reports to the Vice President of Developments and coordinates with the Director of Development and Development Operations Manager to ensure the administrative needs of the Department are met.

Essential Tasks

The Executive Assistant will perform the following and other duties as assigned:

• Manage the VP of Development’s calendar and time, including complex scheduling with colleagues within ClimateWorks, high-level external partners, and funders; proactively review the calendar for conflicts or other issues.
• Communicate with the Development team and other teams at ClimateWorks about relevant scheduling and other administrative issues, coordinating with the Executive Office and others as appropriate, for resolution.
• Coordinate extensive travel and meeting logistics.
• Assist the VP of Development with correspondence and task management; anticipate upcoming tasks and deadlines and ensure deadlines are met; and assist in prioritizing demands on the VP of Development’s time.
• Ensure that the VP of Development is fully briefed and prepared for meetings, events, and trips.
• Assist in the research and preparation of briefings and materials for meetings and presentations; schedule pre-event briefing, planning, and preparation meetings with others as necessary.
• Follow reporting requirements, including filing expense reports on behalf of the VP of Development as required.
• Support the process for contracting with consultants and other vendors that are needed for the Development team’s work.
• Assist other Development team members with scheduling, expense reports, and events support as needed.
• Review communications and documents for accuracy, completeness, format, and grammar.
• Ensure that files, both electronic and paper, are organized and current.
• Write letters and emails as needed and regularly contact colleagues within and outside of the foundation.

Required Qualifications

Must Have:

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role
• Previous experience maintaining complex calendars and coordinating meetings/events
• Excellent verbal and written communication and interpersonal skills
• Attention to detail and strong organizational skills
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
• Ability to handle sensitive matters with discretion
• Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life
• Commitment to the mission and values of ClimateWorks Foundation
• A commitment to a diverse, inclusive and equitable work environment

Nice to Have:

• BS or BA degree
• Past work at a philanthropic and/or environmental organization
• Experience with Salesforce
• Experience working internationally or with partners working abroad

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people especially Black, Indigenous, and People of Color who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

ClimateWorks Foundation is an equal opportunity employer and welcomes a diverse candidate pool. The Foundation recognizes diversity as an asset essential to accomplishing its work and views diversity as encompassing differences in race and gender/gender identity, as well as age, national origin, disability, sexual orientation, job skills, education, and geographic location. All qualified candidates are encouraged to apply as soon as possible.

This position will remain open until filled.

Benefits

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO – 100% coverage for employee and dependents
• POS – Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental 100% coverage for employee and dependents
• Vision 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd – 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*