Executive Assistant – Revenue
Mediavine is seeking an experienced, multi-faceted Executive Assistant to join our team to support the SVP of Monetization and Business Strategy and the department executives.
Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.
Mission & Culture
We help content creators build sustainable businesses. From educational tools and cutting-edge plugins to ad technology that maximizes earnings without slowing down your site, our motivation is ensuring your brand and business grow in every respect.
We are striving to build an inclusive and diverse team of highly talented individuals that reflects the industries we serve and the world we live in. We are committed to creating a culture where everyone feels welcomed. We are looking for individuals that will challenge us to continuously evolve and make Mediavine the employer of choice for people of all backgrounds. We strongly encourage minorities and individuals from underrepresented groups in technology to apply for this position.
Diversity and inclusion aren’t platitudes to us; we take them seriously. Have a look at our team and read through our blog posts to learn more about our values and to discover if Mediavine is the place for you!
Position Title & Overview:
The Executive Assistant provides high level executive support in a one-on-one working relationship. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach and oversees special projects. You must be creative and enjoy working within a fast pace, dynamic environment that is results-driven and people oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the department leadership.
Be a trusted partner to our Revenue leadership team, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed to drive efficiency
Manage and maintain high volume calendars which includes scheduling, organizing and managing complicated and sometimes hectic schedules; ensuring the Revenue leadership team’s time is aligned with their priorities through demonstrated understanding of the business
Track, monitor, and guide progress of projects, tickets and action items to ensure they remain on course and are completed with respect to deadlines and organizational developments
Proactively coordinate onsite and offsite meetings/events, including all aspects of meeting logistics as needed (technology, food, etc.)
Assist in drafting important documents and preparing meeting materials including assisting with presentations, handouts and other meeting related material
Attend meetings with or on behalf of the SVP’s, taking note of action items and informing teams of key takeaways
Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
Research and develop an understanding of the Adtech industry on various topics including industry trends, current events, competitors, etc.
Utilize knowledge of the company’s business to effectively conduct research on business opportunities, best practices and operational improvements, preparing executive summaries and high level briefings as needed
Provide support for Mediavine sponsored events attended by the Revenue teams SVP’s or otherwise as needed in collaboration with MarComm
Manage all travel scheduling and arrangements, ensuring each SVP is aware and updated on itinerary changes during travel, and prepared upon arrival
Find solutions to improve efficiency and organizational practices
Perform any other relevant duties as assigned
Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)
Applicants must be based in the United States
Bachelor’s Degree in Business, or related field
10 years of progressive experience in executive assistance
3 years of experience providing executive support to multiple executives in a remote capacity
Strong proficiency with Google Suite required
Experience with Slack required
Experience using Mac computers and Apple software
Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Zoom,etc
Experience providing concierge level support (remote or in person as needed) for executive travel and events
Deep experience building presentations, maintaining reports and drafting/editing documents/communications
Strong writing skills – you’re comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
Strong relationship building skills – with a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done
Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude
A team-oriented approach to work, with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks
Excellent verbal and written communications skills
Experience working with discretion and confidentiality as appropriate
Keen attention to detail and accuracy
Ability to travel up to approximately 20%
Remote work environment
Comprehensive benefits including 401k, Health, Dental, and Vision insurance
Generous Vacation/Time off policies
Additional side benefits such as home-office upgrades, tuition reimbursement, paid gym memberships and wellness retreats, upgraded flights, cool swag and more
Company match charitable donations
Mediavine is an Equal Opportunity Employer