Executive Assistant

Executive Assistant

Remote

Hummingbird is a remote-first, fully distributed team united by the shared mission of helping fight financial crime. Since our launch in 2017, we’ve helped major financial institutions and tech-savvy trailblazers alike (e.g. Stripe, Affirm, Blockchain.com, etc.) orchestrate their compliance programs through our thoughtfully designed, intuitive SaaS product. We believe finding and stopping financial crime is a problem rooted in code, language and design, so we built the product that the heroes doing this work deserve.

We are customer-obsessed, and we love building and shipping great products. We set a high bar, challenge our assumptions, seek diverse opinions, and support each other to do our best work.

We do our best to write inclusive, descriptive and accurate job descriptions, but we’re not always perfect. If you’re interested in the role, we’d love to hear from you even if you don’t feel like you meet everything we’re looking for. We’re always iterating and improving, and it’s possible that your experience is even more impactful than we could have imagined!

About the Role

We are looking for the right candidate to serve as our first full time Executive Administrator hire, reporting to the CEO. This is a senior-level EA position, and this person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career.

What you’re looking to do:

• Be the trusted right hand to the Hummingbird CEO. This means you’re excited about ensuring operational excellence for them. This will probably include, but isn’t limited to:
  • Owning and managing their schedule
  • Conducting inbox triage
  • Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
• Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
• Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics

What we’re looking for:

• Experience as an executive assistant for a CEO or other member of a senior leadership team
• Experience responding to emails on behalf of senior executives and creating structure around calendar management.
• A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
• Attention to detail and organization in everything from email correspondence to event booking to documentation.
• Ability to clearly articulate the context around requests or outreach.
• Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.

What’s in it for you:

• The chance to help build from the ground up. The hires we’re making now are foundational to our growth as a company, so you will have an opportunity to help shape the future of Hummingbird.
• Competitive compensation including cash and equity.
• Remote-first, fully distributed company with flexible working hours.
• Awesome health, vision & dental benefits, and 401k.
• Safe, respectful & comfortable work environment with colleagues and leadership who prioritize diversity, equity, inclusion and belonging.