Executive Assistant

Title: Executive Assistant

Location: Remote-EMEA

Job Description:

About Remote

Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance. Check out remote.com/how-it-works to learn more or if you’re interested in adding to the mission, scroll down to apply now.

Please take a look at remote.com/handbook to learn more about our culture and what it is like to work here. Not only do we encourage folks from all ethnic groups, genders, sexuality, age and abilities to apply, but we prioritize a sense of belonging. You can check out independent reviews by other candidates on Glassdoor or look up the results of our candidate surveys to see how others feel about working and interviewing here.

All of our positions are fully remote. You do not have to relocate to join us!

What this job can offer you

This is an exciting time to join Remote and make a personal difference in the global employment space as an Executive Assistant. This particular role offers a unique chance to be at the heart of our Operations team, providing essential support that drives the success of Operations Leadership team the organisation as a whole

What you bring

• • Successful history of managing the calendar of an executive.

• • Experience in prioritising and assisting with an executive’s workload (preferably multiple executives).

• • Self-starter who can operate independently and move quickly from one task to another.

• • Extensive experience in using GSuite, Slack and Notion. Knowledge of tools such as Zendesk or Kissflow not required, but considered a plus.

• • Naturally comfortable maintaining the confidentiality of highly sensitive material.

• • Possess an ability to multi-task and prioritise in a dynamic environment.

• • Experience in a start-up and scaling environment preferred.

• • Passionate about asynchronous documentation.

• • Writes and speaks fluent English.

• It’s not required to have experience working remotely, but considered a plus.

Key Responsibilities

• • Oversee complex day to day calendaring for multiple Executives (C-suite)

• • Plan and coordinate travel logistics

• • Provide general project support as needed, including ad-hoc reporting.

• • Handle administrative requests on behalf of the Executive(s)

• • The Executive Assistant is expected to be a de facto partner to the Executive they support and needs to work proactively

• • The successful applicant will be expected to show capacity of independently looking for ways to improve the Executive(s) work balance, by constantly revamping any relevant tasks to maximise the Exec(s) available time.

Practicals

• • You’ll report to: Manager, Executive Operations

• • Team: Executive Operations

• • Location: LATAM or Europe

• • Start date: As soon as possible

Benefits

• • You can learn more about the benefits we’re offering to all internal employees at Remote by visiting our public Benefits & Perks Handbook page.

Remote Compensation Philosophy

Remote’s Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide – here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

The base salary range for this full-time position is $22,400 to $50,400. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

Application process

1. 1. Interview with recruiter

1. 1. Interview with future manager

1. 1. Written exercise

1. 1. Interview with team members (no managers present)

1. 1. Interview with a member of the Executive team

1. 1. Prior employment verification check

#LI-DNP

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:

• • work from anywhere

• • unlimited personal time off (minimum 4 weeks)

• • quarterly company-wide day off for self care

• • flexible working hours (we are async)

• • 16 weeks paid parental leave

• • mental health support services

• • stock options

• • learning budget

• • home office budget & IT equipment

• • budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

1. 1. Please fill out the form below and upload your CV with a PDF format.

1. 1. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.

1. 1. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.