Executive Assistant

Title: Executive Assistant

(Remote)

Location: USA

Full Time

We are seeking an experienced remote Executive Assistant to join an international, highly collaborative, and fast-moving executive team. This role will provide first class, executive support and administration for the Managing Director (MD) of POLS within a global, remote team. This is a remote role.

This is a critical remote position that requires excellent problem solving, project management, communication and organizational skills, and a high degree of confidentiality. This position requires the ability to work outside of normal business hours at times to support global scheduling and travel. In addition, it requires a proactive role in the day-to-day administrative duties, which may include some responsibility for planning, coordinating and tracking the delivery of several strategic and tactical projects from initiation to ongoing maintenance to completion.

What You’ll Do

The Executive Assistant will:

• Independently provide high-quality support to the MD and potentially other members of the Executive Leadership Team (ELT) as required.
• Provide extensive, proactive and effective calendar support across multiple time zones while anticipating needs, objectives, and challenges of all stakeholders
• Anticipate the needs of the MD and limited support, preparing agendas and presentations, attending meetings and documenting and sharing minutes and ensuring accurate records are maintained
• Coordinate meetings and events, including but not limited to ELT, Steering Committees, All-hands meetings, town hall meetings, and off-sites etc…
• Screen incoming emails, calendar invites and correspondence, responding independently where appropriate.
• Efficiently schedule and coordinate travel arrangements including itineraries and travel expense reports, occasionally across the ELT
• File and maintain documents as needed to ensure accurate recordkeeping
• Attend executive meetings when needed and follow-up on agreed actions ensuring effective delivery
• Research, prioritize and follow up on incoming issues and concerns addressed to the MD including those of a sensitive or confidential nature
• Act as a champion of good Information Security practice
• Manage confidential and sometimes sensitive data with absolute discretion
• Professionally represent the MD in calls, meetings and as needed.
• Support ad hoc projects, assignments or other related duties as needed.

Key Qualities, Skills and Experience

• Degree educated (or equivalent preferred)
• Extensive experience of successfully supporting Executive within a large multinational organization
• Flexible – this is a global role and may need to work across various time zones and occasionally outside usual operating hour (8:00 am to 6:00 pm ET)
• Proven track record of working in a remote setting.
• Ability to function within the boundaries of confidentiality
• Ability to take instruction from multiple sources and to manage deliverables accordingly
• An obsession with precision and organization paired with an ability to always prioritize.
• Strong written and oral communication skills; ability to work with a wide variety of internal and external stakeholders.
• Digitally savvy and proficient with common productivity tools, including Microsoft Office Suite, whiteboarding applications (e.g., Miro) as well as mastery of Zoom/Teams high level functionality (e.g. managing surveys, breakout rooms, etc.)
• Deadline oriented and comfortable in a fast-paced global environment.

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the Colorado and New York City laws, the pay range for this position is as follows: Minimum full-time salary range is between $68,000.00-76,000.00 USD