Executive Assistant

Executive Assistant

Full-time at TCX corporate

Finance Team

Tucows (NASDAQ:TCX, TSX:TC) is possibly the biggest Internet company you’ve never heard of. We started as a simple shareware site in 1993 and have since grown into a stable of businesses: Tucows Domains, Ting Internet and Wavelo.

What’s next at Tucows

We embrace a people-first philosophy that is rooted in respect, trust, and flexibility. We believe that whatever works for our employees is what works best for us. It’s also why the majority of our roles are remote-first, meaning you can work from anywhere you can connect to the Internet!

Today, over one thousand people work in over 20 countries to help us make the Internet better. If this sounds exciting to you, join the herd!

About the opportunity

Our Executive Assistant will have an integral role in supporting our CEO, CFO and other executives through administrative and operational support to the business. You will be heavily involved in board cycles and annual compliance processes for the success of the Tucows family of businesses.

Key Responsibilities:

• Supporting CEO with travel and logistics, including flights, accommodations, conference coordination.
• Supporting the broader executive team with ad hoc events, travel and other support.
• Lead planner for corporate in-person events, including coordination of global travel and accommodations.
• Process monthly expense reports.
• Meeting management including attendance tracking, agendas, and backup support for Secretary for meeting minutes
• Organize and coordinate quarterly Board meetings including the preparation and distribution of meeting materials, record meeting discussions and prepare minutes, track action items, arrange catered meals for onsite meetings and assist board members with hotel accommodations when necessary.
• Plan and coordinate Annual General Meeting.
• Assisting with drafting annual proxy.
• Assisting with coordination of registered agents and annual filing fees.
• Prepare and post various form documents to EDGAR and SEDAR filing systems particularly reports reflecting changes in stockholder ownership.
• Prepare corporate stock option grants for distribution to employees and directors.

About you:

• Minimum 5 years experience in legal or administrative support, preferably at executive level
• Familiarity with internet / technology industry considered an asset
• Excellent organizational and planning abilities
• Strong technical skills, including Adobe, Gsuite, MicroSoft Suite (Word, Excel, PowerPoint)
• Strong analytical, problem solving abilities

Want to know more about what we stand for? At Tucows we care about protecting the open Internet, narrowing the digital divide, and supporting fairness and equality.

We also know that diversity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We celebrate multiple approaches and diverse points of view.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.