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Copy Editor and Proofreader

Copy Editor and Proofreader


Full time


The Copy and Proofing Editor’s main role is to work with our knowledge content database and active proposals to a) copy edit (for clarity, quality, and consistency) b) proofread (spelling, punctuation, and grammar) both content in our database and active proposals and c) create, compile, and apply in-house style guides.

Job Responsibilities:

1) Copy edit (for clarity, quality, and consistency)

  • Ensure content is at an appropriate readability level.
  • Ensure content is clear and concise.
  • Communicate with content creators to ensure that edits align with the message.
  • Know and apply the teams framework for content creation.

2) Proofread (spelling, punctuation, and grammar)

  • Proofread according to a precise understanding of:
    • punctuation rules
    • grammar conventions
    • accurate spelling
  • Know the rules for multiple styles (Chicago, AP, MLA, APA) of writing and apply them while proofing content.
  • Communicate with content creators to ensure that edits align with the message.

3) Create, compile, and apply in-house style guides

  • From different company styles and also internal Bids and Proposals styles, collect and manage a style guide for the team

Skills (if not present, ability to achieve on the job)

  • Organization: no skill is more important than this one.
  • Problem solving: ability to regularly approach new issues without a set solution.
  • Prioritization: ability to elect which projects take precedence.
  • Editing: understanding of correct grammar, punctuation, and spelling.
  • Project Management: proven problem solving and systematic ability to effectively and efficiently create and manage plans of action.
  • Self-motivation: ability to seek, start, manage, and complete work ensuring appropriate guidance, approvals, and communication about what has been accomplished.
  • Precision: must produce high quality work under immovable deadlines with speed and accuracy.
  • Initiative to learn: must come up to speed and stay up to speed to be proficient in the tasks required to perform the job.
  • Communication: must communicate clearly and concisely with all levels of personnel (executive management, middle management, associate, coordinator, etc.) in many different forms (chat, email, meeting, presentations, etc.).
  • Evaluation: ability to understand complex information and identify /represent the most relevant elements.

Systems Knowledge Preferred (and if not present, ability to achieve on the job)

  • Advanced proficiency with Microsoft programs (Word, Excel, and Office) and their Google suite equivalents
  • Intermediate Qvidian experience/expertise preferred
  • Understanding software systems and processes (especially content management systems)

Job Requirements:

  • Have experience with fast-paced, persistent production
  • Bachelors degree or higher
  • 1+ years experience working with Qvidian software, equivalent proposal software (Loopio, Proposify, etc.), or other content / knowledge management systems preferred
  • 1+ years experience in professional editing/production environments preferred
  • Experience with the K-12 education industry preferred
  • Experience with the education technology industry preferred

An Equal Opportunity Employer

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.