Coordinator, Conference Operations

Coordinator, Conference Operations

Remote

Contracted

AfroTech Conference Operations & Logistics

Mid Level

Blavity, Inc. is a venture-funded media and technology company, founded in 2014 around a simple idea: enable Black millennials to tell their own stories. Today, we are home to the largest network of platforms and lifestyle brands serving the multifaceted lives of Black millennials & Gen Z through original content, video, unique experiences, and product solutions. Blavity Inc. has evolved into a market leader for Black media, reaching 250 million users per month through our growing brand portfolio, including Blavity, Blavity360, Shadow & Act, AfroTech & Talent Infusion, 21Ninety, Travel Noire, and Home & Texture. Our Blavity, Inc. employee community is composed of passionate, energetic, and culturally conscious individuals working together to deliver value to each other, the company, and our clients. We are always searching for new additions to our community that will help us continue to scale, contribute meaningfully to our culture, and advance our strategic direction.

Job Summary:

Blavity is looking for a Coordinator, Conference Operations to assist with project management across AfroTech events portfolio. This position is a W2, contract position which will join the growing Conference Operations team and will support the day-to-day management of AFROTECH conferences deliverables, cross functional meetings, and attendee support. This position is expected to work up to 29 hours per week; hours may be adjusted as needed in the Fall/Winter.

This role will report directly to the AD, Conference Logistics.

Contracted workers will be responsible for providing their own equipment, including but not limited to laptop computers, software, cell phones, or any other electronic equipment required to perform their role.

Responsibilities:

• Support operational needs for events and conferences in the AFROTECH portfolio.
• Support attendee customer experience during the planning phase, including managing the team inboxes.
• Support creative project needs for the department with the Creative Team. Manage Conference Ops team Asana tasks and ensure alignment with goals and efficient project tracking.
• Support the implementation of decor partner SOW in conjunction with VP, Creative Strategy, to ensure applications are aligned with creative design goals. Support the implementation of experiential activations and conference branding throughout conference venues.
• Support Blavity freight for AfroTech Conference and events and coordinate details with general service contractors and Blavity stakeholders.
• Support the production of the merch store activation in collaboration with the Creative Team and event designer.
• Support the Director with AP and contract management processes and protocols.
• Support a seamless event experience for all participants, sponsors, vendor partners, and staff.
• Apply standard operating procedures, internal communications and best practices to support effective cross-functional collaboration.

Qualifications:

• Education: BA/BS in Business, Hospitality, Marketing, or related field is preferred.
• Experience: 2+ years experience supporting conferences, special events, or projects with overlapping timelines
• Technologies: Fluent in Microsoft Office, MailChimp, Zoom, Salesforce, Zendesk, Google Suite, Asana, DropBox, Cadmium and/or comparable project management suite
• Additional Qualifications:
  • Superior organizational skills and excellent communication and proof-reading skills
  • Quick learner with a curious mind, the drive to learn whatever skills and software tools needed and a passion for efficiency.
  • High-energy, company-first and positive attitude.
  • Outgoing and sociable personality, an expert at interfacing with partners virtually and in person.
  • A healthy appreciation of GIFS and Black culture.

Details:

• This is a fully remote role, U.S.- based role. Occasional travel may be required.
• Candidates must be authorized to work in the U.S.
• Candidates must be available to work at least 50% in alignment with the Pacific Time Zone.
• The hourly rate for this role is $25 – $30.

To apply, please submit your resume and cover letter online at BlavityInc.com/Careers.

Blavity is committed to creating a diverse environment free of discrimination and harassment, and building a team that represents a variety of backgrounds, perspectives, and skills. Blavity is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, HIV Status, veteran status, or any other status protected by the laws or regulations in the locations where we operate.