Coding Administrative Assistant

Coding Administrative Assistant –REMOTE


Revenue Cycle Management



Employment Status

Full Time


The incumbent of this role obtains medical record documentation needed for coding from USAP partner facilities, accomplished by accessing various hospital medical record EMR systems, and/or communicating with facilities using e fax, email, or phone requests. This role runs detailed reports from charge capture/coding platforms for use in KPI monitoring, and process improvement.

Job Highlights


  • Experience with a variety of electronic medical
  • EMR Navigation to locate and obtain required medical
  • Communicate with external facility staff with a high level of
  • Data entry into excel tracking
  • Utilize coding platforms as required per divisional
  • Prepare reports for aging and KPI for coding leadership as assigned or
  • Prepare data worksheets for coding
  • Communicate daily assignments with vendor
  • Assist with maintenance of team playbooks (SOP/Pathways)
  • Interact with and respond to physician coding documentation
  • Monitors and track clinician responses to documentation deficiencies and provide feedback to Coding Quality andEducation
  • Process post op pain rounding
  • Entry level coding (post prospective audit)
  • Perform other duties as assigned
  • Adhere to all company policies and procedures especially HIPAA and


Knowledge/Skills/Abilities (KSAs):

  • CPC-A, or CPC with limited experience in anesthesia, RHIT eligible or newly credentialed
  • High school graduate or equivalent.
  • Experience working in a medical records department, or medical clerical experience is preferred but not required. Healthcare background is a plus.
  • Minimal level of coding experience with a basic understanding of documentation guidelines, and the ability understand and keep abreast of coding guidelines.
  • Ability to self-motivate and to initiate new projects when the opportunity presents itself.
  • Ability to work independently, but under the direction of the team lead or supervisor.
  • Excellent organization and time management capabilities.
  • Intermediate knowledge and working experience with Microsoft Word, Excel, and Outlook.
  • Ability to type 50 words per minute.
  • Communicates well with all levels of USAP employees and vendors.
  • Ability to read, write and speak English.
  • Excellent computer skills.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasional Standing
  • Occasional Walking
  • Frequent Sitting
  • Frequent hand, finger movement
  • Use office equipment (in office orremote)
  • Communicate verbally and in writing