Administrative Assistant – Regulatory Toxicology Department

Title: Administrative Assistant Regulatory Toxicology Department

Location: US National

Job Type

Full-time, Fully Remote

Description

As part of PETA’s Regulatory Toxicology Department (RTD), you will be responsible for day-to-day administrative assignments and will support all members of the team in their mission to advance animal-free science. This key position is work from home, and work hours are scheduled within East Coast hours to support the team. Day to day, you can expect to contribute to a variety of departmental activities such as invoice processing, travel coordination, event planning, and other detail-oriented actions. The ideal candidate will be highly organized, excel at effectively completing overlapping tasks, and will have meticulous attention to detail.

Position Objective:

To provide the Regulatory Toxicology Department (RTD) with a wide range of administrative support

Primary Responsibilities and Duties:

Assist RTD staff members with day-to-day operational functions such as arranging travel, processing credit card expense reports, and completing invoice payments

Manage departmental projects via online tools, including Office 365 Planner, OneNote, Excel, Smartsheets, and invoice and credit card software

Maintain the departmental Handbook and standard operating procedures (SOPs)

Manage the department’s filing system on SharePoint

Host and record meetings and webinars via Microsoft Teams and GoToWebinar

Prepare agendas, take minutes, and follow up on items from departmental calls

Help with planning events, such as scientific workshops and departmental retreats

Schedule internal and external meetings via Microsoft Outlook

Schedule applicant interviews and help train new departmental staff members

Maintain the managing director’s calendar and keep track of staff schedules

Serve as the department’s liaison with various PETA departments and the PETA Foundation and submit request forms to these departments on RTD staffers’ behalf

Monitor links on the PETA RTD and PETA Science Consortium International websites to ensure that they are working

Perform online research in support of RTD staff, including locating journal articles and contact information

Perform any other duties assigned by the supervisor

Requirements

Minimum one year experience in a virtual administrative position

Ability and willingness to work a schedule compatible with East Coast time to support our operations

Having access to the East Coast is a plus! We would be happy to have you join meetings from time to time

Proficiency with Microsoft Office programs (especially Word, PowerPoint, Excel, Planner, Teams, and Outlook), Adobe Acrobat X Pro, SharePoint, and Doodle Polls

Ability to learn new software applications and apply newly acquired skills to successfully complete assignments

Demonstrated excellent organizational skills and attention to detail

Proven effective written and verbal communication skills

Proven ability to establish priorities and meet deadlines

Demonstrated excellent interpersonal skills, tact, and diplomacy

Proven ability to maintain strict confidentiality at all times

Professional appearance

COVID-19 full vaccination and booster recommended

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

Commitment to the objectives of the organization

The hourly pay range for this position is $15.00 to $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.