Accounts Payable Manager

Title: Accounts Payable Manager

Location: US National

• Employees can work remotely
• Full-time
• Department: 920 – Finance

Company Description

Privia Health elevates the patient-provider relationship by delivering tools, talent, and technology built to transform healthcare. Our proven, physician-focused platform is designed to reduce unnecessary costs, achieve better outcomes, and improve patient health and provider well-being.

Job Description

We are looking for an organized accounts payable manager to provide strong leadership to our accounts payable department and to ensure that the department runs smoothly. To succeed as an accounts payable manager, you should be focused on optimizing department processes and building lasting relationships with others within and outside of the business. You should be knowledgeable, analytical, and decisive with excellent leadership and communication skills. Under the direct supervision of the Accounting Director, this position will be responsible for leading the daily accounts payable (AP) operations and for developing and maintaining AP best practices and procedures in compliance with internal accounting policies.

The AP Manager will ensure timely processing and payment of invoices for the organization, timely processing of employee expense reports, maintain accurate records, and review AP and other applicable reports to ensure accuracy and a timely month-end close. The ideal candidate will be able to work with personnel across all levels of our organization, have proven success in high volume full AP processing, working knowledge of AP best practices and procedures, and the ability to combine
management responsibilities with doing hands-on AP work. The AP Manager will also participate in related process improvement projects, as well as help establish,
monitor, and report on key departmental performance indicators (KPIs).

• Manage the full scope of the company’s Accounts Payable function including problem resolution with vendor and internal departments.
• Manage the overall AP month-end close process, ensuring all weekly and monthly AP entries including intercompany transactions and invoice accruals are prepared timely and accurately. Manage timely AP month-end closing process.
• Ensure proper supporting documents are maintained and the subledger reconciliation is prepared timely with no variance.
• Maintain Accounts Payable policies. Work with internal departments to standardize efficient procedures.
• Lead all areas of the day-to-day full AP cycle, driving process excellence across the end-to-end process and supporting a strong team dynamic.
• Supervise, manage, and direct a team of one or more employees as well as review work of their direct report(s) for timeliness, completeness, and accuracy.
• Responsible for managing the daily invoice processing ensuring accurate and timely invoice payment in accordance with company policies and procedures. Specific sub-process includes but are not limited to: approving invoices/payments for proper GL account coding and overall accuracy of invoice information integrating in the Accounting ERP,
• Verifying receipt of proper payment authorization, maintaining accurate and complete vendor records,
• Ensuring compliance to internal controls in place and reviewing various AP reports timely to ensure payments are up to date;
• Resolve payment delays and issues as needed.
• Manage the employee expense reporting process, ensuring accurate coding of expense accounts and adherence to the T&E policy. Perform weekly review of unsubmitted expense reports to ensure reports
• are being submitted timely in accordance with the T&E policy.
• Demonstrate and apply sufficient accounting knowledge needed to determine and assess financial impacts of AP invoice e.g.: expense, prepaid, capitalized asset.
• Promote and facilitate positive relationships with vendors and serve as a primary point of contact.
• Interface and collaborate with other departments to ensure quick turn-around time for invoice and payment processing and expense report approvals.
• Manage off cycle check and ACH/Wire pay runs, ensuring payments are approved and recorded in
• accordance with company policies and internal controls.
• Manage the AP invoice and inquiries e-mail inboxes daily, ensuring internal and external inquiries are
• addressed in a timely manner.
• Responsible for researching, solving, and communicating issues and resolutions in all daily AP operations.
• Maintain accurate accounting files and records in accordance with organization business policies, GAAP, and internal controls.
• Drive continuous improvement efforts by implementing process improvements, technology driven solutions, and automation.
• Coach, mentor, and develop staff, including providing career development planning and opportunities.
• Manage the monthly and annual tax filings directly related to AP, working closely with the Tax Manager. Assist with sales and use tax and with necessary documentation for the preparation of the vendor 1099s. Ensure all reporting is accurate and filed in a timely manner.
• Assist with accounting department audit requests and other projects.
• Maintain, record, and analyze departmental metrics and provide reporting and analyses to leadership. Required Knowledge, Skills, Abilities (KSAs)
• Professional integrity, highly motivated, detail-oriented, deadline driven.
• Ability to work independently as well as collaboratively with peers (customer focused), and cross-functionally within the company.
• Experience with Microsoft Dynamics or large ERP system a plus.
• Experience with Concur Expense module and ExpenseWire a plus.
• Demonstrated ability for accuracy, timeliness, and thoroughness in all AP processing.
• Ability to meet internal and external deadlines in a fast-paced SOX compliant environment.
• Effective verbal and written communication skills.
• Ability to understand issues, demonstrate resourcefulness, and pro-actively and creatively resolve
• problems.
• Ability to work independently, multi-task, and prioritize.
• Strong work ethic and team player.
• Self-motivated and self-directed, must have demonstrated ability to work well with people.
• Self-sufficient with the ability to adapt to a changing environment with a sense of urgency.

Qualifications

• BA/BS Finance or Accounting or related degree Preferred, or an equivalent combination of education an experience
• 10+ total years of proven success in high volume AP processing, with 5+ years as a manager.
• Strong end-to-end AP experience in a high volume, fast paced environment.
• Knowledge of basic accounting principles, use of Chart of Accounts and month-end close process.
• Experience managing and coaching direct reports, setting team goals and facilitating personnel
• reviews.
• A professional attitude regarding attention to detail and customer service and excellent organizational skills required