Senior Post-Award Grants Administrator

Title: Senior Post-Award Grants Administrator

Location: Boston United States

Job Description:

This is a remote role that can be done from most US states.

The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contract administration while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham’s distinguished research community and collaborators in their pioneering efforts in science and medicine.

The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Principal Duties and Responsibilities:

• Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.
• Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure, and documentation requirements.
• Conduct a thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by the manager.
• Under the supervision of managers, assist as needed to ensure MGB compliance with terms.
• Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.
• Upon receipt of an award, complete the system database for all new awards being funded, and continue the account setup and corresponding data entry of award information into the Insight system.
• Maintain electronic Insight records in compliance with institutional and sponsor policies.
• After award information has been entered into Insight, activate the account. Notify PI and Department Administrator once approved and activated.
• Review incoming agreement modifications to confirm that proposed changes are appropriate. Negotiate, with guidance from the manager as necessary, with sponsors.
• Draft and issue outgoing agreement modifications to collaborators with directives from PI and department.
• Communicate with department and PIs throughout the grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
• Review and approve salary allocations for personnel with salaries that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of the award.
• Work with assigned departments and other MGB offices, as needed, on all PI transfers.
• Conduct financial analysis for all active accounts on the assigned department portfolio.
• Work with Post-Award Manager on complex transactions.
• Use Insight, MicroStrategy, or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
• Expected to obtain Institutional Signing Authority within six months of start date subject to manager discretion
• Assist the Manager, as delegated, in the orientation, training, and mentoring of GA I and GA II staff.
• Assist the Manager, as delegated, in the review of GA I and GA II work and the QC review of all data entered.
• Expected to handle special projects such as training new hospital administrators, giving presentations on Post-Award processes to new investigators, giving presentations at NCURA and similar meetings, Insight system improvements, etc.
• Effectively work with demanding clientele and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner.
• Assist the Manager and Director, or lead, in the development and implementation of both internal and external training modules.
• Cover for Manager as needed – run and/or attend meetings, compile tracking reports, etc.
• Assume additional responsibilities as assigned.

Qualifications

• At least 3-6 years of experience in professional research administration in an academic setting (hospital, non-profit organization, or university) is preferred.
• Bachelor’s Degree in a related field is preferred.

Skills/Abilities/Competencies

• Must possess the ability to thrive in a busy, high-volume, and deadline-driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
• Extensive knowledge of program administration guidelines of Federal and non-federal funding agencies supporting biomedical research.
• Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Proficiency in Microsoft Office Suite.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Requires strong organization and communication skills with a focus on customer service.

About Us:

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

Primary Location

MA-Boston-MGB Remote See Posting for Details

Work Locations

MGB Remote See Posting for Details

399 Revolution Drive

Somerville 02145

Job

Research Finance

Organization

Mass General Brigham

Schedule

Full-time

Standard Hours 40

Shift

Day Job

Employee Status

Regular

Recruiting Department MGB Research Management