Senior Executive Assistant

Senior Executive Assistant

Schedule/Shift: Day/1st Shift

Employment Type: Full-time (30+ hrs/week)/FULLTIME

Location City: Remote

Work Location Type: Remote

PRACTICE OVERVIEW

Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, we advance our bold mission by innovating across clinical value, technology, service and economics, while elevating the role of radiology and radiologists in healthcare.

Radiology is a team sport, and Radiology Partners is building a community of physicians and support teammates who embody our practice values and believe in our bold mission to transform radiology.

Our support team is a vital force within the practice, using their gifts and talents to improve the overall healthcare experience. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.

Position Summary

Radiology Partners has an open position for a Senior Executive Assistant. The CHRO and People & Culture Senior Leadership team requires a versatile and high-performing individual to help drive and support key initiatives related to clinical value, quality and operations.

This position provides a unique opportunity for a high-performing, analytically-inclined individual to apply and build their skills in a dynamic and entrepreneurial operating environment. The individual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management.  The role provides a solid foundation for future potential management opportunities within Radiology Partners.

POSITION DUTIES AND RESPONSIBILITIES

• Provide confidential administrative support for the CHRO and People & Culture Senior Leadership teams such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a “can do” customer service attitude
• Engage with operations directors around the practice to obtain data elements and enters that data into our scheduling software
• Schedule and organize activities such as meetings, travel, conferences, and activities for executives and their teams
• Act as a liaison with other departments and outside companies, including high-level staff such as C-Level, Investors, Physician Practices, Directors, and Vice Presidents
• Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
• Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
• Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data
• Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
• Schedule, organize, and/or coordinate meetings, events, training sessions, interviews, appointments, travel arrangements, conferences, and activities as requested; ensure electronic calendar is coordinated and up-to-date
• Establish, maintain, and update files, reports, databases, records, and other documents
• Manage confidential and non-routine information with absolute confidentiality
• Prepare, reconcile, track, and submit expense reports as requested
• As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
• Access e-mail and coordinate electronic calendars for multiple executives
• Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis
• Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
• Performs other related duties and participates in special projects as assigned

DESIRED PROFESSIONAL SKILLS AND EXPERIENCE

• Bachelors degree preferred or equivalent with 3+ years of relevant administrative/operational support of C-Level and VP-level executives related to the duties of the job
• Must have advanced knowledge of technology to include computers and software programs such as MS Office, spreadsheets or other programs specific to the job in order to complete job duties successfully
• Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs

The salary range for this position is $80,000.00 – $95,000.00.

Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus.

In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).