Senior Administrative Assistant

Senior Administrative Assistant

locations

Virtual US

Full time

Job Description:

Seeking a self-motivated, experienced, and highly organized individual with good judgment and excellent communications skills to provide administrative support in Global Partners and Support (GPS) to the GMs of Software and Services Partners (SSP) and Partner Alliance Experience (PAX) and their respective teams.

Typical duties may include but are not limited to the following:

  • Extensive calendar management; scheduling and/or coordinating logistics,
  • Managing agendas and materials for meetings including meetings at the senior executive level, organizing dept. meetings.
  • Ensure meetings have a clearly communicated objective/expected outcome, and have meeting minutes documented after
  • Proactively reach out to schedule standing meetings with exec stakeholders in other orgs, or drive changes to standing meetings as availability of key execs change.
  • Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions
  • Coordinate external customer meetings
  • Schedule travel arrangements for individuals or teams with a very dynamic schedule and significant international travel, including visa processing and expense reports.
  • Manage purchasing requests using CPC or e-Purchasing
  • Coordinate hiring interviews for new requisitions and first day office logistics for new hires
  • Plan quarterly team events/team building opportunities for the organization
  • Provide occasional support to Group VP and Lead Admin for various tasks such as event planning and other activities.
  • Maintain the organization’s internal Sharepoint website, ensuring it is regularly updated
  • Maintain updated organization org charts and PDLs
  • Manage office supplies and equipment procurement
  • Team communication – serve as an information resource/communication channel for policies and procedures
  • Create a positive teamwork environment, finding opportunities for recognition and improving team culture
  • Effective time management to ensure best use of team’s time and prioritization

A successful candidate will have:

  • Willing to function in an interrupt-driven environment; handle multiple issues and/or responsibilities and meet deadlines without reminders
  • Proven track record of working with Intel senior management offices
  • Excellent written and verbal communication skills with all levels of employees and management
  • Exhibit a high degree of judgment and discretion in handling confidential information and situations
  • Strong attention to detail, follow-through, professional/pleasant demeanor, and teamwork skills
  • Judgment and decision-making ability to resolve problems

Qualifications:

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship.

Minimum Qualifications:

  • 5 plus years of administrative experience.

Preferred Qualification:

  • Experience with working with culturally diverse groups located across multiple geographies.
  • Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Workday is preferred.
  • Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams.
  • Experience with calendar management including coordinating complex meetings that require senior management attendance, and video conference room booking
  • Experience booking domestic and international travel

Job Type:Experienced Hire

Shift:Shift 1 (United States of America)

Primary Location: Virtual US

Benefits:

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation.

Annual Salary Range for jobs which could be performed in

US, Colorado, New York, Washington, California:$62,481.00-$93,457.00 (Hourly Role)

Salary range dependent on a number of factors including location and experience.

Work Model for this Role

This role is available as a fully home-based and generally would require you to attend Intel sites only occasionally based on business need. This role may also be available as our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.