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Program Assistant, Product

Program Assistant, Product


Washington, District of Columbia, United States

Product Management

Job details

Job description

Great Minds, a rapidly growing, mission driven Public Benefits Corporation (PBC) that develops high quality knowledge building curricula for grades PK-12, seeks a Program Assistant, Product to join our growing team.

Company Profile

Great Minds brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our curricula, Wit & Wisdom®; Geodes; Eureka Math™; and PhD Science™ all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and sciences. Founded in 2007, Great Minds now employs more than 1100 people.

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Our Market Position

Great Minds’ Eureka Math™ is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka Math™ and its sister products, Wit & Wisdom® and PhD Science™, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Program Assistant reports to the Senior Director, Academics, but supports the Product team at large, including the Chief Product Officer, the Chief Academic Officer and the Chief Knowledge Officers across three content areas – Math, Science, and Humanities. The Program Assistant manages schedules, organizes logistical information, executes team processes, writes support materials, coordinates travel, and ensures effective communication. The Program Assistant represents the Great Minds’ team philosophy and culture both externally and throughout the organization.

This role is an exciting opportunity for a highly organized, detailed oriented, and motivated individual with a passion for high-quality, knowledge-building curriculum and the belief that every child is capable of greatness. The position requires competence with technology and the willingness and ability to learn new applications as needed. While the work is remote and the ideal candidate will work well independently, this will also be a highly collaborative position, necessitating a strong sense of teamwork and cooperation.

Reports to: Senior Director, Academics


  • Provide administrative assistance to the Chief Product Officer, Chief Academic Officer and Chief Knowledge Officers for Humanities, Math, and Science
  • Coordinate meetings, decision trackers, resources, and information to keep workflow on track
  • Direct departmental correspondence by preparing notes, meeting agendas, minutes, emails, etc. as directed by leaders
  • Support the creation of presentation materials for senior leaders using sharp visuals, animations with a strong eye for design
  • Organize and manage team calendars, meeting schedules, and Zoom logistics
  • Coordinate with the Corporate Services and Marketing teams to plan travel, calendars, agendas, materials, and meals for each leader and in-person team meetings
  • Plan, manage, and execute planning for special events and in-person meetings conducted by each Academic team
  • Draft, develop, and edit writing support materials, such as newsletters, team emails, and materials supporting team meetings and events
  • Support the development, monitoring, and managing of team communications and processes
  • Manage and organize team logistical information including consultant invoices, tasks and time records, and contact information

Job requirements


  • Strong organizational habits necessary for successful goal setting, project management, collective decision making, deadline execution, and record keeping
  • Highly organized and detail oriented with a track record of meeting responsibilities in a fast-paced, deadline-driven, high-volume organization
  • Ability to balance a variety of tasks, responsibilities, and projects with multiple deadlines
  • Strong communication skills needed to incorporate different points of view to produce high quality work
  • Capacity to receive and then apply feedback from managers, team leaders, and colleagues
  • Clear and succinct writing skills, with the ability to produce content aligned to the organizational vision
  • Facility working with tools required within digital spaces (e.g. Microsoft Office Suite, Google Suite, Sharepoint)
  • Possess intimate knowledge of PowerPoint and other presentation applications
  • Proficiency with technology and comfortable learning new application
  • Capacity to navigate the Great Minds climate, where leadership often drives vision and content decisions


  • Ability to remain flexible in an ambiguous, fast-paced entrepreneurial environment
  • Passion for and commitment to the importance of high-quality, knowledge-rich curriculum
  • Receptivity to feedback with a focus on reflective practice
  • Willingness to embrace a mindset that is receptive to the perspectives of others
  • Commitment to high standards and continuous improvement
  • Proficiency at both working independently and collaborating as part of a team
  • Highly collaborative with the ability to consistently exhibit diplomacy, tact, and integrity
  • Willingness to bring a proactive problem-solving orientation to every task
  • Appreciation for the challenges and victories faced everyday by classroom teachers
  • Commitment to collective authorship
  • Deep belief that every child is capable of greatness

Required Education

  • Bachelor’s degree


  • Full-time


  • Remote
  • Future travel (5%) may be required