Payroll & Benefits Coordinator

Title: Payroll & Benefits Coordinator (Remote, select U.S. states)

Location: #LI-Remote

Type: Full-time

Workplace: remote

Category: Finance

JobDescription:

We are looking for an organized, detail-oriented Payroll & Benefits Coordinator to join our growing, distributed team at Coforma.

As a Payroll & Benefits Coordinator at Coforma, your work will be pivotal in ensuring the precise and timely administration of payroll and benefits for our remote, multi-state workforce. You will coordinate closely with our PeopleOps and Finance teams to maintain compliance and efficiency across all payroll and benefits processes. Your meticulous attention to detail, problem-solving skills, and financial acumen will support our mission of offering competitive, equitable benefits and pay structures.

This role offers a unique opportunity to grow professionally within a company dedicated to reshaping how communities access and use technology. If you thrive in a position where precision meets process and want to support a thriving company culture characterized by innovation and inclusivity, join us at Coforma.

$117,420 to $143,170 Annual Salary + Benefits + Growth Potential

Placement within this range will be based on the competency level of the candidate. An offer will be made at one of the following tiers:

Tier 1: $117,420 — Meets minimum qualification/experience requirements. Beyond onboarding, will need additional guidance and training to perform key responsibilities of the role.

Tier 2: $130,810 — Experienced and fully-competent. Beyond onboarding, can independently perform key responsibilities of the role.

Tier 3: $143,170 — Highly-experienced and can perform all responsibilities of the role at a higher level than expected once onboarding is completed.

To honor our company-wide equitable pay system, the posted salary range and corresponding tier salaries are non-negotiable.

This is a U.S.-based remote position open to applicants in the states listed below and some travel may be required.

Note: to ensure we remain compliant with all state, county, and local employment and tax regulations, applicants must currently reside in one of the following states to be considered for employment with Coforma. This list will be updated periodically as our PeopleOps team works to open up hiring in additional states.

-Arizona

-California

-District of Columbia

-Florida

-Georgia

-Idaho

-Illinois

-Maine

-Maryland

-Massachusetts

-Montana

-Nevada

-New Jersey

-New York

-North Carolina

-Oregon

-Tennessee

-Texas

-Virginia

-Washington

-Wisconsin

What You’ll Do (Responsibilities)

• Ensure the timely and accurate processing of hourly and salaried semi-monthly payroll
• Partner with our HRIS/Payroll vendor, UKG (which will switch to BambooHR in 2025), to ensure all new states are set up properly, including state tax registration and unemployment insurance handled directly with agencies and local tax registrations where required
• Monitor and reconcile deduction changes for new-hire benefits, terms, and ongoing changes
• Audit retirement contributions changes per pay, closely monitoring employee retirement contributions calculations and employee IRS limits
• Post and audit retirement contributions on the plan administrator site in a timely manner in accordance with IRS regulations and internal policies
• Reconcile payroll at year-end to include reconciling the payments of employee benefits, including health, 401(k), and ancillary coverages
• Co-create an annual payroll budget to include FICA, unemployment, PFL, and payroll processing costs
• Oversee third-party payroll processing for outside EoR
• Communicate and coordinate automatic debits from bank account(s) for payments with the finance team
• Manage and administer leave of absences as they relate to payroll and benefits
• Participate in annual benefits renewal strategy meetings and co-manage the annual open enrollment process in partnership with the Senior Director of PeopleOps and the CFO
• Ensure benefits enrollment requests are processed and approved by the PeopleOps team in a timely manner; likewise, ensure the carriers are processing requests within the agreed-upon timeframe
• Ensure the vendor interface files run smoothly and provide support to the PeopleOps team to troubleshoot errors
• Partner with outside broker to regularly benchmark company programs and proactively monitor external trends in order to adjust company plans and programs to ensure market competitiveness
• Work with staff and departments to resolve any payroll-related questions
• Process vendor invoices in the accounting system in accordance with company policies
• Reconcile expense reimbursement invoices, credit cards, and out-of-pocket expenses against expense management system data and statements in the corporate travel management platform

Who You Are (Requirements)

• 5+ years of professional work experience in multi-state payroll environments
• At least 3 years of experience partnering with People Operations to administer US Employee Benefit Systems
• Experience processing payroll for hourly and salaried employees
• Experience setting up state and local withholding and unemployment accounts
• Understanding of payroll taxes, compliance laws, and IRS regulations
• Experienced individual contributor with the ability to think strategically, seek clarity, and execute while managing the details
• Comfortable with ambiguity and uncertainty; the ability to adapt nimbly, support others, and be supported through complex situations
• Experience managing timelines, dependencies, communications, and expectations
• Strong organizational skills and keen attention to detail
• Ability to communicate clearly in writing and orally (whether verbally or through assistive technologies/aids) to increase transparency
• Strong competency in situational awareness, situational leadership, and conflict mitigation and resolution
• Ability to nurture relationships to help drive prioritization across multiple projects
• Proactive, empathetic, persistent, positive, and growth mindset
• Comfortable in a fast-paced environment, flexible and innovative while maintaining attentiveness to detail

Preferred Qualifications and Experience

• Admin experience using Unanet or other DCAA-compliant software
• Admin experience using UKG and/or BambooHR
• Admin experience using Navan

Other

• Internet: Will prioritize and maintain access to strong, reliable internet for the remote nature of our work, except when on vacation or holiday
• Security: Will keep the highest security practices to ensure privacy and security of Coforma and client information given the nature of our work, even when on vacation
• Travel Flexibility: On request and with advanced notice, will attend in-person events such as meetings, workshops, and trainings as assigned for projects that require it
• Brand Representation: Will represent Coforma professionally and sincerely, modeling our Company Values in all interactions

We Don’t Care About

• Whether or not you have a degree of any kind
• Whether your educational major, if you had one, is related to this role
• Whether or not you have GitHub contributions
• Whether or not you have worked at a well-recognized company
• Whether you’re sure that you check every single box perfectly

We Do Care About

• Your passions, professional or otherwise
• Your well-informed opinions about design, technology, teams, and process
• You

The salary range for this position is $117,420 to $143,170 per year, in line with our company-wide equitable pay scale.

Placement within this range will be based on the competency level of the candidate. An offer will be made at one of the following tiers:

Tier 1: $117,420 — Meets minimum qualification/experience requirements. Beyond onboarding, will need additional guidance and training to perform key responsibilities of the role.

Tier 2: $130,810 — Experienced and fully-competent. Beyond onboarding, can independently perform key responsibilities of the role.

Tier 3: $143,170 — Highly-experienced and can perform all responsibilities of the role at a higher level than expected once onboarding is completed.

To honor our company-wide equitable pay system, the posted salary range and corresponding tier salaries are non-negotiable.

We participate in E-Verify. Upon hire, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Due to the nature of our work with the federal government, this role is required to work from the contiguous United States

We’re Coforma

The stress of job searching can make you wonder if you’re enough. Studies have even shown that women and people of color are less likely to apply to jobs when they don’t meet every qualification. We believe that you ARE enough, and that it’s okay not to meet every requirement. We’re building a culture that’s authentic, inclusive, and diverse. If you’re excited to work with us but not sure you check every box, apply anyway! You may be just right for this role or another one.

About Us

We use creativity to get results for clients and the communities they serve.

We’ve honed a modern, agile, user-centered approach that elevates human needs through thoughtfully-designed systems and products.

From connecting families in crisis at the US border to improving the way governments consume COVID-19 mobility data through a more accessible and user-friendly tool, we’re dedicated to improving people’s lives through thoughtful technology products and services. Together. Our cross-functional team works closely with each other and with our government, nonprofit, and commercial partners to research, design, and build better products and services.

Coforma employs over 100 talented creators. Our leadership has decades of experience in improving government digital services from a civic service mindset, and a strong record of developing innovative technology solutions for government, enterprise, and nonprofits.

We thoughtfully integrate design into product development. We are experts in leading the design and development of products to meet business goals, build alignment, and deliver value through technically feasible and iterative design activities.

Business objectives and human beings are at the center of our work. We work very closely and collaboratively with our partners, from solicitation through to delivery, to ensure that the solution provides a high level of value to the business. Accessibility is never overlooked in our work, and our iterative approach validates the utility and delight of the final product.

Equal Opportunity & Inclusive Workplace

Coforma is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factors that are protected from employment discrimination under federal law.

We are committed to ensuring accessibility and equal opportunity and offering reasonable accommodations to those with disabilities. We adhere to the guidelines set forth by the Americans with Disabilities Act and all relevant federal, state, and local laws concerning disability discrimination and accommodation.

About Public Trust and Other Background Investigations

Due to the nature of our client and project work, most roles may require a National Agency Check and Inquiries (NACI), Moderate Background Investigation (MBI), Background Investigation (BI) or other relevant investigations as needed. Additional information regarding background evaluations or investigations can be found on the U.S. Office of Personnel Management website (opm.gov).