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Legal Administrative Assistant

Legal Administrative Assistant

Location: US National

Category Legal

Job Location US – Remote

Full-Time/Regular

Thursday – Sunday, 1:30p to Midnight (Mountain Time)

We are currently seeking a Legal Administrative Assistant to support time sensitive project requests by working with a team across multiple shifts. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using a variety of legal software, tools, Microsoft Office suite is an added advantage.

Responsibilities

  • Create, edit and format legal documents to firm specifications using a variety of software applications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs by deadline in an accurate and timely manner
  • Handle sensitive and/or confidential documents and information
  • Follow established policies and procedures at all times
  • Perform additional duties as necessary or assigned

Required Skills

Skills:

  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Minimum typing speed of 60 wpm with 95% accuracy
  • Intermediate to advanced knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
  • Excellent verbal and written communication skills
  • Knowledge of legal terminology and legal citations preferred

Required Experience

Experience:

  • Bachelor’s degree or 1-2 years of legal experience preferred
  • Experience and exposure in any of the legal word processing tasks, including creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using various software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Experience with California litigation strongly preferred
  • Transcription experience a plus

At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

The national pay range for this role is $43,900 to $77,200 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.