Human Resources and Talent Acquisition Coordinator

Human Resources and Talent Acquisition Coordinator

Remote, USA

Full time

Join us for an exciting career with the leading provider of supplemental benefits!

Our Promise
Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Who We Are:
Avsis is an ancillary dental and vision insurance company that guides members and communities to wellness through innovative, multidimensional, tailored offerings, delivered with a personal touch. We envision a world where lives are lived more fully, communities are healthier, and futures are brighter for all. To be successful at Avsis, we perform at a high level everyday while remaining humble, helpful, and positive. Our high expectations are not for everyone. But for those of us who deeply care about the human condition and have a passion to improve lives, this is a place to thrive.

Purpose:
The Human Resources Department’s key purpose at Avsis is create and sustain a vibrant workplace culture by acquiring and retaining top talent, then providing them with the structure they need to perform at optimal levels. We do this by engaging our talent from the time they apply through their entire career. We manage all HR functions including performance, hiring and retention, total rewards, risk management, HR audits and legal/compliance.

Scope:

The HR/TA Coordinator will be responsible for supporting various HR and TA tasks across the department. You will collaborate with both Talent Acquisition and Human Resources Business Partners to ensure both associates and applicants receive prompt responses, and external vendors receive timely information and courteous treatment. Your days will include daily tasks which can include aspects of recruiting, hiring, system onboarding, new hire orientation, offboarding, and ancillary (Temp/Contractor) tracking and monitoring.

Job Summary:

The HR/TA Coordinator will utilize a wide array of skills, experience, and knowledge to assist in managing several essential HR and Recruiting functions. This includes scheduling internal and external interviews, offer letters, hiring candidates, supporting background checks and eligibility verifications, along with assisting new hire orientations. In addition, this individual will have various HR related tasks, ensuring compliance with federal, state, and local employment laws/regulations as well as recommended best practices. Building strong relationships with hiring managers and employees will be a key part of the role, as well as an elevated level of accuracy and detail with information provided to/from applicants, employees, supervisors, and managers.

Functional Competencies:

Talent Acquisition Support

• Assist Recruiters with the full-cycle recruitment process which may encompass job postings, sourcing, screening, interviewing, offers, background checks, and onboarding.
• Coordinate pre-hire activities and new hire communications, ensuring the applicant-to-employee transition is flawless through prompt follow up and high-quality work.
• Schedule interviews via Microsoft Outlook and document in Workday.
• Support new hire orientations; send welcome packets, respond to new hire inquiries as needed.
• Coordinate and track all ancillary staffing needs; function as main HR contact for third-party agencies/vendors and assist with any internship duties as needed.
• Generate weekly, monthly, annual, and ad hoc TA reporting as needed in Workday and Excel.
• Partner with IT staff to ensure new hire equipment requests are monitored and submitted timely via Smartsheet. Liaise with IT Help Desk support to troubleshoot outliers/special requests.
• Accompany recruiters to ensure an excellent candidate experience throughout the recruiting lifecycle from initial contact to start date.

HR Support

• Partner and collaborate with HRBPs to ensure smooth and consistent processes, assisting in areas, as needed.
• Ensure any/all Associate hire or Temp Hire information is properly entered and processed via our Workday portal.
• Maintain and champion a consistent, positive work atmosphere through administration of HR and Recruiting policies and procedures.
• Help drive all HR and Talent Acquisition annual programs and initiatives when needed.
• Identify and drive process improvement efforts, leveraging systems and tools to automate and eliminate manual work whenever possible.
• Assist in HR and Talent Acquisition system updates and projects. Help with process improvement strategies to enhance efficiency.

Behavioral Competencies:

• Collegiality: building strong relationships on company-wide, approachable, and helpful, ability to mentor and support team growth.
• Initiative: readiness to lead or take action to achieve goals.
• Communicative: ability to relay issues, concepts, and ideas to others easily orally and in writing.
• Member-focused: going above and beyond to make our members feel seen, valued, and appreciated.
• Detail-oriented and thorough: managing and completing details of assignments without too much oversight.
• Flexible and responsive: managing new demands, changes, and situations.
• Critical Thinking: effectively troubleshoot complex issues, problem solve and multi-task.
• Integrity & responsibility: acting with a clear sense of ownership for actions, decisions and to keep information confidential when required.
• Collaborative: ability to represent your own interests while being fair to those representing other or competing ideas in search of a workable solution for all parties.

Minimum Qualifications:

• BS in Human Resources, Business or other related field or 4+ years’ HR experience in Talent Acquisition or in Human Resources.
• 2+ years’ experience as an HR or Talent Acquisition Coordinator, having a comprehension of human resources policies, procedures, best practices, recruitment and hiring processes.
• 2+ years’ experience using Workday HCM to include a basic understanding of business processes, candidate resume reviews, interview stages, offer letters, talent management, etc.
• Strong understanding and knowledge of state and federal laws including FLSA standards, EEOC, and OFCCP compliance.
• As this role is a remote role, you are required to maintain internet service that allows you to complete your essential job duties without issue. Rates of 50 Mbps download and 25 Mbps upload while hardwired and not on a VPN are sufficient.
• Other HR or TA duties as assigned.

Preferred Qualifications:

• Prior experience in healthcare or insurance industries.
• Experience working in a start-up/carve-out/spin-off environment desired.
• One or more certifications in Workday HCM.

FLSA Status: Hourly/Non-Exempt

National Hourly Rate Range: $24.41 – $38.16

How to stay safe:

Avesis is aware of fraudulent activity by individuals falsely representing themselves as Avesis recruiters. In some instances, these individuals may even contact applicants with a job offer letter, ask applicants to make purchases (i.e., a laptop or gift cards) from a designated vendor, have applicants fill out W-2 forms, or ask that applicants ship or send packages of goods to the company.

Avesis would never make such requests to applicants at any time throughout our job application process. We also would never ask applicants for personal information, such as passport numbers, bank account numbers, or social security numbers, during process. Our recruitment process takes place by phone and via trusted business communication platform (i.e., Zoom, Webex, Microsoft Teams, etc.). Any emails from Avesis recruiters will come from a verified email address ending in @Avesis.com.

We urge all applicants to exercise caution. If something feels off about your interactions, we encourage you to suspend or cease communications. If you are unsure of the legitimacy of a communication you have received, please reach out to ITsupport@Avesis.com.

To learn more about protecting yourself from fraudulent activity, please refer to this article link (https://consumer.ftc.gov/articles/how-avoid-scam). If you believe you were a victim of fraudulent activity, please contact your local authorities or file a complaint (Link: https://reportfraud.ftc.gov/#/) with the Federal Trade Commission. Avesis is not responsible for any claims, losses, damages, or expenses resulting from unaffiliated individuals of the company or their fraudulent activity.

We Offer

• Meaningful and challenging work opportunities to accelerate innovation in a secure and compliant way.
• Competitive compensation package.
• Excellent medical, dental, supplemental health, life and vision coverage for you and your dependents with no wait period.
• Life and disability insurance.
• A great 401(k) with company match.
• Tuition assistance, paid parental leave and backup family care.
• Dynamic, modern work environments that promote collaboration and creativity to develop and empower talent.
• Flexible time off, dress code, and work location policies to balance your work and life in the ways that suit you best.
• Employee Resource Groups that advocate for inclusion and diversity in all that we do.
• Social responsibility in all aspects of our work. We volunteer within our local communities, create educational alliances with colleges, drive a variety of initiatives in sustainability.

Equal Employment Opportunity

At Avsis, We See You. We celebrate differences and are building a culture of inclusivity and diversity. We are proud to be an Equal Employment Opportunity employer that considers all qualified applicants and does not discriminate against any person based on ancestry, age, citizenship, color, creed, disability, familial status, gender, gender expression, gender identity, marital status, military or veteran status, national origin, race, religion, sexual orientation, or any other characteristic. At Avsis, we believe that, to operate at the peak of excellence, our workforce needs to represent a rich mixture of diverse people, all focused on providing a world-class experience for our clients. We focus on recruiting, training and retaining those individuals that share similar goals. Come Dare to be Different at Avsis, where We See You!