Executive Coordinator

Executive Coordinator (Temporary)

Location Remote / Flexible

Job Code177-2022

# of Openings1

Job Title: Executive Coordinator (Temporary)
Department: Program
Location: Remote. This position requires the ability to travel.
Reports To: Deputy Director of Chapter Support
Supervises: NA
Duration: Temporary, full-time (37.5 hours/week) for up to 6 months

Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, humanity, and democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

Sierra Club is comprised of staff across the country and a network of volunteer leaders and local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.

Scope: This is a confidential position that provides support for the Office of Chapter Support and Outdoor Activities Program Unit. This person will work directly with the Deputy Director of Chapter Support, staff, and volunteers to support the effective daily operations and implement strategies to help drive progress on the organization’s chapter-strengthening goals. Work will include providing general administrative and limited programmatic support to departmental staff, volunteer leaders, and teams and partners.

Job activities include but are not limited to:

1. Supporting Director: Level Positions within the Unit: Assists the directors, managing schedules, coordinating meetings, and after-meeting follow-up.
2. Support scheduling of team: Level events and meetings: Setting up meetings, running webinars, assisting with sending and maintaining list-serves, and other internal communications systems.
3. Event planning: Event planning and logistics, preparing materials, and other meeting preparation. Coordinate with both staff and volunteers attending events.
4. Materials management: Support material mailing projects of the unit.
5. Special Projects as Assigned: Conduct special projects in support of larger deliverables of the directors.

The successful candidate must have the following skills and experience:

• Administrative experience. Some experience in administration areas, such as budget tracking, expense approval, contracts, invoices, logistics, and team coordination.
• Event and meeting support. Supporting virtual and in-person meetings, including scheduling, locations, vendor management, materials, logistics, and participant communication.
• Technology ability. Ability to create content for websites; manage listservs, experience creating and sharing information in virtual spaces, formatting reports, etc.
• Communication and coordination. Ability to work with and communicate with people from diverse identities and backgrounds. Ability to interact cooperatively and effectively with staff and volunteers. Strong organizational skills and working effectively in a fast-paced environment with multiple stakeholders. Strong note-taking/meeting minute skills and expeditiously managing after-meeting follow-up.
• Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems, and culture. You bring experience and skills for working effectively with colleagues across group identities and positions/roles.

The strongest candidates will also demonstrate the following experience, skills, and competencies:

• Experience in non-profit organizations or government agencies. Some knowledge of environmental, social justice, and human rights related issues.
• Understanding of organizational management and advocacy. Experience as a staff or volunteer.
• Project management. Demonstrated ability to manage projects, prioritize deliverables, lead and participate in work project teams.

Compensation and Benefits

The salary for this position is $31,200 non-negotiable for 6 months.

The Sierra Club offers a competitive salary package commensurate with skills and experience, plus excellent benefits that include medical, dental, and vision coverage and a retirement savings 401(k) plan.

This is a category 99 non-exempt, non-represented temporary position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity

To Apply

This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., “B.A. Philosophy”), but please remove any undergraduate and graduate school names.

This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.

Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.

Explore, enjoy and protect the planet.