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Executive Assistant to the Executive Director

Title: Executive Assistant to the Executive Director – Remote

Location: US National

Job description

Protect Democracy seeks a motivated individual to join our team in the newly created role of Executive Assistant to the Executive Director.

As the Executive Assistant, you will ensure the organization is efficient and effective at achieving our mission by directly supporting the Executive Director with scheduling, administration, and special projects. This is an excellent opportunity for either a recent graduate looking to contribute at least three years to a position with high learning potential, or for an experienced executive assistant looking for a longer-term role in the fight to prevent our democracy from declining into a more authoritarian form of government.

The ideal candidate brings strong detail orientation and commitment to excellence; outstanding communication skills and comfort corresponding with important external stakeholders; excellent problem-solving skills and a strong sense of ownership over responsibilities; the capacity to thrive in a fast-paced environment and independently manage competing priorities efficiently; the ability to work collaboratively across lines of difference; and enthusiasm for our mission.

We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. The position is remote and applicants from across the United States will be considered, with a preference for candidates in the San Francisco Bay Area.

The Executive Assistant will:

  • Manage the Executive Director’s schedule and coordinate meetings and events within Protect Democracy and with supporters, journalists, politicians, executives, and nonprofit and advocacy leaders.
  • Work with the Executive Director to screen and triage incoming requests, redirect requests to Protect Democracy staff, and resolve matters, to ensure maximal efficiency and productivity across the entire organization.
  • Draft email correspondence and other documents at the direction of the Executive Director to ensure timely responses to inquiries and requests.
  • Assist the Executive Director with tracking priorities and daily activities.
  • Help organize and maintain the Executive Director’s records and correspondence in organizational databases.
  • Provide other administrative support including travel support, logistical support, expense reimbursements, and timesheets.
  • Project manage critical special projects and organization-wide initiatives, including preparation for quarterly board meetings.
  • Independently seek opportunities to improve Protect Democracy’s operations by closely examining needs, assessing possible solutions, and making concise recommendations.
  • Contribute to the overall development of Protect Democracy across all areas and facets of the organization, including impact strategy and organizational culture.

Job requirements

The ideal candidate brings:

  • Passion for protecting and improving our democracy.
  • Excellent interpersonal and diplomatic skills and outstanding communication skills; ability to correspond persuasively and authentically with important external stakeholders.
  • Excellent organizational skills.
  • Keen attention to detail and the highest standards for excellence in execution.
  • Robust critical thinking skills — can reason through problems to generate effective and efficient solutions.
  • Proven experience tracking, prioritizing, and balancing a diverse set of responsibilities with competing deadlines.
  • Enthusiasm for working with people with diverse backgrounds, characteristics, and perspectives and a commitment to ensuring an inclusive workplace.
  • Growth mindset and comfort with a transparent culture where candid feedback is given up, down, and sideways.


The starting salary range is $58,916 – $64,528 for early-career candidates (typically with a bachelor’s degree and some relevant professional experience), up through $69,072 – $81,261 for mid-career candidates (typically with 3 or more years of relevant professional experience). Where a candidate falls within the salary range is determined by a number of factors including the relevant experience, capabilities, and skills a candidate brings, and internal organizational equity.

About Protect Democracy

  • Flexible location. You can work remotely from any location in the United States, with a preference for candidates in the San Francisco Bay Area. All staff are required to travel at least two times per year to team retreats, as well as for occasional project-related travel and travel to the San Francisco Bay Area for in-person work. (Accommodations to this requirement will be made only in exceptional circumstances.) We currently have staff in Washington, DC, New York, Massachusetts, California, Virginia, North Carolina, Pennsylvania, Michigan, Georgia, Utah, Kentucky, Washington, Florida, Illinois, Arizona, New Jersey, New Hampshire, Vermont, Colorado, Maryland, Wisconsin, Louisiana, and Texas. We offer shared workspaces for staff members who enjoy working in an office environment.
  • Competitive pay and phenomenal benefits. In addition to a competitive salary, our benefits package includes an unlimited vacation and sick leave policy, along with 12 paid holidays, 4 weeks of paid family medical leave, and 18 weeks of paid parental leave. We also offer a 401(k) plan with up to 6% employer match that vests immediately, full coverage for an excellent health care plan that includes both dental and vision insurance, long-term disability and life insurance for all employees, a home office stipend, and as budget allows, discretionary bonuses.
  • Commitment to a diverse workplace. Protect Democracy is an equal opportunity employer. Our culture principles emphasize that there is strength in diversity as we believe diverse teams are more innovative, creative, and productive. Protect Democracy encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, or veteran status.
  • Ample opportunities for personal & professional development. Candidates who do not meet all listed criteria should still apply, as our organizational structure focuses on providing mentorship and opportunities for professional growth.