Executive Assistant, Senior

Executive Assistant, Senior

Job ID 2023-4856

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation is seeking a Senior Executive Assistant to join our team in Austin, TX. The Senior Executive Assistant will work directly with senior-level management and will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment

Additional perks with TISTA will include above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Coordinate daily calendar and executive communications, including taking calls, responding to emails, and interfacing with clients
• Act as the point of contact between senior management and clients/staff
• Manage calendar events, schedule meetings and appointments, and coordinate travel itineraries
• Assist with preparation of presentations
• Provide meeting facilitation support, manage meetings (agenda, minutes, and distribution) and track action items through completion
• Prepare internal and external documents suitable for distribution to senior staff and clients.
• Maintain an organized filing system of documents using tools such as Microsoft Teams, SharePoint and MicroSoft365
• Respond promptly to senior management queries
• Manage, organize and file read-ahead and other artifacts following directions and guidance provided by the senior manager
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Qualifications

• Minimum five years’ experience required.
• Excellent verbal and written communication skills
• Exceptional interpersonal skills
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Ability to perform research and analysis
• Ability to work independently
• Strong analytical skills with keen attention to detail
• Honorably discharged US Military Veteran

Education:

• Minimum Bachelor’s Degree in a business discipline
• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree

Clearance:

• Current VA Clearance (preferred)
• Ability to obtain a Moderate Background Investigation (MBI) clearance

Location:

• Remote, USA

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan! More information can be found here: https://tistatech.com/working-at-tista/

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.
Here at TISTA Science and Technology, we value Veterans and encourage all to apply!
#thinktista #tistacares #tistavaluesvets
Employment Transparency:
TISTA is an Equal Opportunity/Affirmative Action Employer and embraces diversity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.
The EEO is the Law poster is available here, and the poster supplement is available here.
The Pay Transparency Policy is available here.
Tista is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to recruiting@tistatech.com or call (301) 968-3420 and let us know the nature of your request and your contact information.
TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance.
If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.