Executive Assistant, Renewals & Global Services

Executive Assistant, Renewals & Global Services

United States

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box – we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

The Executive Assistant will support the VP of Global Renewals and the VP of Global Services with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business’s success. This role has high visibility and works cross-functionally throughout the company.

Job Duties & Responsibilities:

• Provide overall administrative support for two VP-level executives including time management, travel, expenses, and meeting management.
• Anticipate the executives’ needs and proactively assemble the appropriate people and resources to solve problems. Plan, schedule, and coordinate small and large meetings with both internal and external audiences.
• Manage daily, weekly and monthly calendars to maximize time effectiveness, being proactive about conflicts.
• Provide support in the preparation and execution of meetings including: presentation preparation, spreadsheet management, etc.
• Form trusting relationships with customers, team and contacts
• Manage contacts for executive partners, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
• Help the two VPs coordinate All Hands meetings, including collecting topics and confirming the agenda, building slides, aligning presenters, managing award nominations, and meeting logistics.
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Field incoming requests; exercise strong judgment and discretion with highly confidential information
• Own and help manage the rhythm of the business in close partnership with the leadership team; This includes ensuring meeting agendas match business priorities, taking notes and following up on action items.
• Work cross-functionally to ensure communication is efficient and clear between teams
• Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness.
• Work cross-functionally to ensure communication is efficient and clear between teams

Qualifications & Experience:

• A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders
• Excellent time management skills and attention to detail
• Experience with building presentations in Google slides
• Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)
• Proven ability to interact with senior team members, vendors and leaders
• Ability to be flexible in response to changing priorities and needs
• Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

• Ability to work on multiple projects, lead priorities and accurately set expectations
• Strong communication, planning, organizational and analytical skills
• Excellent verbal and written communication skills
• Willing to learn or experience in the following areas is a bonus
  • Experience in running reports and exporting data into gSheets
  • Experience in project management

What you’ll need to be successful:

• Adaptable – has demonstrated flexibility in the face of change.
• Organized – has good time, space and task management skills.
• Proactive – has the ability to foresee problems and prevent them by taking action.

#LI- Remote

Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, New York, and Washington is between:$93,000—$139,000 USD The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $104,000—$156,000 USD

What you can look forward to as an Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Fostering Diversity, Equity, Inclusion and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live.