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Executive Assistant – Office of the President

Executive Assistant – Office of the President

at Altium

United States Remote

Why Altium?

Altium is transforming the way electronics are designed and built. From startups to world’s technology giants, our digital platforms give more power to PCB designers, supply chain, and manufacturing, letting them collaborate as never before.

  • Constant innovation has created a transformative technology, unique in its space
  • More than 30,000 companies and 100,000 electronics engineers worldwide use Altium
  • We are growing, debt-free, and financially strong, with the resources to become #1 in the EDA industry

We are seeking an Executive Assistant to join our growing team. The Executive Assistant must be proficient in all aspects of corporate administration, including having exceptional skills for managing active calendars of appointments, managing cost center budget, meeting coordination and event management, composing, editing and preparing correspondence which will include confidential information, arranging complex and detailed travel plans, itineraries, agendas for both domestic and international travel. In addition, this person may be asked to help coordinate company- wide events and communications, and coordinate with third parties on such activities.

A day in the life of our Executive Assistant:

  • Completes a broad variety of administrative tasks: managing an extremely active calendar of appointments; collect, consolidate and analyze the data to generate reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/ organizing both domestic and international travel
  • Ensures a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. Provides a bridge for smooth communication. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Adapts and adjusts to a rapidly changing environment where priorities are shifting daily
  • Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required
  • Ability to effectively represent the company in external settings (collaborators, partners, conferences)
  • Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization
  • A wide degree of creativity and latitude is expected. Content expert in Administration. Defines what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders. Successful leadership and management of strategic projects and Administrative matters. Strong track record of demonstrated success
  • Demonstrates and inspires confidence and trust of others. Maintains the highest standards of personal integrity. Shows consistency between words and actions. Has a consistent track record of delivering on commitments. Presents the facts fairly and openly without bias
  • Acts in the best interest of the business even when in conflict with own self interests. Deals constructively with own failures and mistakes. Seeks feedback to improve performance
  • Adapts behavior in response to feedback and experience. Pursues opportunities to develop oneself. Demonstrates awareness of own strengths and weaknesses. Effectively enables others to navigate in ambiguous situations
  • Performs other functions and duties as required

The specific experience, skills and expertise required for this Role include:

  • Extensive experience in providing VP-level support and assistance at the highest corporate levels. 3+ years supporting executives at the C-suite level is preferred or equivalent
  • Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors required
  • Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology
  • Excellent organizational, record keeping and communication skills (oral and written)
  • A strong work ethic to generate high quality work under tight deadlines
  • Must have a can-do attitude, be resourceful, and have an approachable demeanor
  • Ability to anticipate and be proactive is critical (see the potential train wreck coming and step in to fix without direction from someone)
  • Diploma, college degree preferred or other relevant qualifications
  • Fluent in Both English is must, Mandarin is a plus

The salary range for this role is $80,000 to $100,000. Actual compensation packages within this range are based on a wide array of factors unique to each candidate and role requirements, including but not limited to skill set, years and depth of experience, certifications, and specific location.

What Matters to Us

  • Big-thinking in pursuit of purpose
  • Diversity of thought
  • Courage of conviction
  • Transparency of intent
  • Ingenuity of AND
  • Agility in action
  • Adaptability of approach
  • Grit in pursuit of mission

Also, we would like you to know

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.