Executive Assistant I

Executive Assistant I

Location: United States

Job Description:

• Executive Assistant with outstanding verbal/ written communication and calendar management skills
• Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently
• Hybrid opportunity for US-based employees with the option to work in-person out of our Las Vegas, Nevada office

Start your adventure with Zip 

At Zip, our People & Culture team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and diverse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower individuals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.

As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for some of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.

Interesting problems you’ll get to solve

Scheduling and calendar management for Executives (General Counsel, Chief Marketing Officer and Chief Revenue Officer ) Setting up internal, external and video meetings when appropriate, including the coordination of multiple time-zones Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships Inbox management and managing information flow in a timely and accurate manner Building efficiency and effective responsiveness into existing operations, and help define new operational strategies Managing each executive’s priority list on a daily basis  Researching, reviewing and creating presentations, and documents for meetings and pitches Attending meetings with executives, creating agenda and taking minutes  Following up to ensure that delegated meeting action points have been completed by the relevant team members Booking travel and accommodation  Invoice and expense management/approval for direct reports

What you’ll bring to the team 

3+ years experience as an Executive, Personal or Team Assistant Experience with complex calendar and travel management Advanced MS Office, Slack, and G-Suite skills Outstanding organizational and time-management skills Excellent verbal and written communications  Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary

• A persuasive nature, coupled with the tenacity to achieve results from our senior leaders 
• Strong stakeholder management skills at all levels
• Demonstrated experience working with a high degree of confidentiality and integrity

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly. 

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

• Flexible working culture
• Incentive programs
• 20 days PTO every year
• Generous paid parental leave
• Leading family support policies
• 100% employer covered insurance
• Beautiful Midtown office with a casual dress code
• Learning and wellness subscription stipend
• Company-sponsored 401k match

Zip is committed to a straightforward and transparent pay structure. The actual base salary will be determined by various individualized factors, including job-related knowledge, skills, experience, location, internal equity, as well as other objective business considerations.

The annual base Pay Range for this position is $ 72,000 -104,000. This range reflects our US national compensation (USN). Additional premium percentages may apply based on our tiered premium strategy.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits. 

If hired, employees will be in an ‘at-will position’ and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally…get to know us

Zip Co Limited (ASX: ZIP) is a digital financial services company, offering innovative, people-centred products that bring customers and merchants together.

Operating in two core markets – Australia and New Zealand (ANZ) and the Americas, Zip offers point-of-sale credit and digital payment services, connecting millions of customers with its global network of tens of thousands of merchants.

We’re proud to be a values-led business and our values – Customer First, Own it, Stronger Together and Change the Game – guide us in everything we do.

I acknowledge by clicking “Submit Application”, that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms

Zip participates in the federal government’s E-Verify program