Executive Assistant I

Title: Executive Assistant I

Location: United States

Job Description:

• • Executive Assistant with outstanding verbal/ written communication and calendar management skills

• • Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently

• • Remote-first opportunity for US-based employees with the option to work in-person out of our Manhattan office

• • Candidates residing within the greater Manhattan area will be expected to work onsite out of our Manhattan office on a hybrid basis

Start your adventure with Zip

At Zip, our team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and diverse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower individuals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.

As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for several of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, team event logistics, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.

Interesting problems you’ll get to solve

• • Scheduling and calendar management for up to three Senior Executives

• • Setting up internal and external meetings (many of which are virtual), ensuring coordination of multiple time-zones

• • Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships

• • Inbox management and managing information flow in a timely and accurate manner

• • Building efficiency and effective responsiveness into existing operations, and helping define new operational strategies

• • Optimizing each executive’s time by aligning on top priorities on a daily basis

• • Ensure meetings that are proposed to executives have agendas and stated purpose/outcomes

• • Researching, reviewing and creating presentations, and documents for meetings and pitches

• • Attending meetings with executives as needed, creating agenda and taking minutes

• • Following up to ensure that delegated meeting action points have been completed by the relevant team members

• • Booking travel and accommodation

• • Invoice and expense management across the broader US executive team

• • Assist in planning and executing team building and team offsites

• • Act as a culture carrier by embodying and promoting Zip’s core values (stronger together, own it, customer first and change the game), fostering a positive and inclusive work environment, and encouraging collaboration and innovation across the organization

What you’ll bring to the team

• • 3+ years experience as an Executive, Personal or Team Assistant

• • Experience with complex calendar and travel management

• • Advanced MS Office, Slack, and G-Suite skills

• • Outstanding organizational and time-management skills

• • Excellent verbal and written communications

• • Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked

• • Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations

• • Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary

• • A persuasive nature, coupled with the tenacity to achieve results from our senior leaders

• • Strong stakeholder management skills at all levels

• • Demonstrated experience working with a high degree of confidentiality and integrity

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly.

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

• • Flexible working culture

• • Incentive programs

• • 20 days PTO every year

• • Generous paid parental leave

• • Leading family support policies

• • 100% employer covered insurance

• • Beautiful Midtown office with a casual dress code

• • Learning and wellness subscription stipend

• • Company-sponsored 401k match

The Pay Range for this position: $95,000-$112,500 based on the industry benchmark for position, function, level and Zip’s compensation strategies. However, actual base salary will depend on varying circumstances and individualized factors, such as job-related knowledge, skills, experience, and other objective business considerations.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally.get to know us

Zip is a global ‘Buy Now, Pay Later’ company that gives our millions of customers simpler and fairer ways to pay.

We are proud to be a global business built around our US and ANZ core markets working with merchant partners including Amazon, Best Buy, eBay and Uber. United by our mission, purpose and values – Customer First, Own It, Stronger Together & Change The Game – we are the next generation of payments, helping people across the globe to fearlessly take control of their financial future.

We are Zip, and we are just getting started.

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