Executive Assistant

Title: Executive Assistant

Location: United States

Full Time

Administrative Support

Remote

Job Description:

Details

• Department: System Office
• Schedule: Full time / Monday – Friday / Days
• Location: Remote

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

• Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: Travel, PRN, Short-Term Option, etc.). Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.

Responsibilities

Working at Ascension: Inclusivity and Diversity are demonstrations of Ascension’s Mission, Values and commitment to social justice. Here, inclusion shows up in how we value differences, welcome individuals to serve with us and ensure that each associate has the opportunity to flourish professionally and personally. We support this through safe spaces to have conversations focused on changing hearts and minds. The ABIDE framework (Appreciation – Belongingness – Inclusivity – Diversity – Equity) assists us in fostering a more inclusive and welcoming environment for all associates.

Summary: As an Executive Assistant you’re at the heart of your team’s business operations and activities. You anticipate the needs of AVP’s, Cost reporting and Consumer Experience Analytics, and their support teams. In this position, the priority responsibility will be to help them stay focused on their strategic priorities by resolving operational and administrative issues before they arise. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leaders. Most importantly, this job is very much about people. The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner.

This job is for you if you move quickly with the changing environment and are up to date with the latest priorities and areas of focus. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You carry out tasks with minimal leadership oversight, making recommendations and ultimately finding solutions.

Administrative support positions are staffed by organized and dependable people driven by Ascension’s Mission: to provide compassionate, personalized care to all – especially to those most in need. Working behind the scenes, you make a significant impact on the people you support as well as on the advancement of Ascension’s Strategic Plan. Members of the Operations Infrastructure community are team players who have collaborative spirits and seek professional community among their peers and colleagues.

Core Responsibilities:

• Serve as gatekeeper and gateway to the Vice President and their support teams through proactive and strategic complex calendar management to ensure a seamless experience
• Maintain established calendar expectations, including but not limited to:
• ensuring accurate scheduling and prioritization
• requiring meeting agendas ahead of confirming meeting acceptance
• proactively scheduling time for the leader to plan and prepare
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones.
• Understand the day’s events so you can be strategic about how you direct competing priorities
• Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals
• Plan and execute logistics of in-person meetings
• Maintain consistent and timely follow through to requests for assistance
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Provide backup coverage for other administrative professionals in the Communication community

Requirements

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

Qualifications:

• Minimum of three years of experience in a fast-paced environment, supporting senior executives
• Willingness to travel at least once per quarter to support in-person meetings
• Expert proficiency in email, calendar, expense processing and travel technology solutions
• A deep desire to learn, contribute, and add value every single day
• Experience prioritizing multiple functions, tasks, and managing work time efficiently
• Ability to quickly handle multiple concurrent stakeholders and priorities
• Ability to adhere to an expectation of complete confidentiality on all business matters
• High School Diploma or equivalent

Preferred qualifications:

• Experience using Google Workspace tools

Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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