Executive Assistant

Executive Assistant

Remote – US

Infinite Reality (iR) is an innovation company powering the next generation of digital media and ecommerce through AI and immersive technologies. iR’s virtual worlds enable brands and creators to fully control how they distribute content, engage audiences, and monetize their creations while acquiring more powerful data on their customers. With deep expertise in Hollywood production, Web3 and XR, iR is redefining the infinite possibilities of connected digital environments in the modern age. iR’s portfolio of brands includes the spatial computing and AI platform, Infinite Reality Engine, the world’s premier, professional drone racing property, Drone Racing League, XR production facility Thunder Studios, creator talent management firm TalentX, and digital marketing agency Fearless Media. The company is backed by an impressive roster of investors including RSE Ventures, Liberty Media, Lux Capital, Lerer Hippeau, MGM, CAA, T-Mobile Ventures, Courtside VC, Exor, Terracap, IAC, Live Nation, DJ and producer Steve Aoki, rock band Imagine Dragons, NBA player Rudy Gobert, Interscope Records, and more.

Title: Executive Assistant

Location: Remote – US

Hours: Full-time

About Infinite Reality:

Infinite Reality (iR) is an innovation company powering the next generation of digital media and ecommerce through AI and immersive technologies. iR’s virtual worlds enable brands and creators to fully control how they distribute content, engage audiences, and monetize their creations while acquiring more powerful data on their customers. With deep expertise in Hollywood production, Web3 and XR, iR is redefining the infinite possibilities of connected digital environments in the modern age. iR’s portfolio of brands includes the spatial computing and AI platform, Infinite Reality Engine, the world’s premier, professional drone racing property, Drone Racing League, XR production facility Thunder Studios, creator talent management firm TalentX, and digital marketing agency Fearless Media. The company is backed by an impressive roster of investors including RSE Ventures, Liberty Media, Lux Capital, Lerer Hippeau, MGM, CAA, T-Mobile Ventures, Courtside VC, Exor, Terracap, IAC, Live Nation, DJ and producer Steve Aoki, rock band Imagine Dragons, NBA player Rudy Gobert, Interscope Records, and more.

Position Overview: The Executive Assistant for CRO will provide comprehensive administrative support to the Chief Revenue Officer. This role requires a detail-oriented professional with exceptional organizational skills, a strong understanding of executive calendaring, dedication to a high level of service and urgency.

Key Responsibilities:

• Administrative Support:
  • Manage the CRO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting materials, agendas, and presentations.
  • Handle correspondence, emails, and phone calls on behalf of the CRO.

• Meeting Coordination:
  • Schedule and coordinate internal and external meetings, ensuring all logistical details are managed.
  • Prepare and distribute meeting minutes and follow-up on action items.
  • Coordinate with other departments to ensure smooth communication and collaboration.

• Document Management:
  • Maintain and organize financial documents, records, and files
  • Assist in the preparation of financial reports, presentations, and analysis.
  • Handle confidential financial information with the utmost discretion.

• Project Support:
  • Assist with special projects and initiatives within the Revenue department.
  • Coordinate and track project timelines, deliverables, and milestones.
  • Provide research and analysis support as needed.

• Expense Management:
  • Manage expense reports and reimbursement processes for the Revenue leadership team.
  • Monitor and reconcile budgets, expenses, and financial transactions.
  • Ensure compliance with company policies and procedures.

• Communication:
  • Serve as a liaison between the Revenue department and other internal and external stakeholders
  • Draft and proofread communications, reports, and presentations.
  • Ensure clear and timely communication of information.

Qualifications:

• 5+ years of experience as an executive assistant, preferably supporting executives.
• Strong understanding of financial terminology, processes, and documentation.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Proactive and able to work independently with minimal supervision.
• Experience in the technology or software industry is a plus.

What We Offer:

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• A collaborative and innovative work environment.
• The chance to work with a passionate and dedicated team at the forefront of technology.

Base Salary Range

$110,000 – $130,000 USD

Base pay will depend on a variety of job-related factors, which may include education, certifications, experience, market demands, and locations.

Benefits

• Paid Time-Off: We offer flexible vacation time, 10 company holidays + we shut down Christmas to New Years
• Health Plans: We offer robust medical, dental, and vision plans for you and your dependents. Disability, life insurance, and FSA benefits are also available
• Wellness: Access to Teladoc and an EAP
• Parental Leave: Paid leave
• Retirement Savings: Contribute pretax earnings to our 401(k) Plan

Our Culture

• Impact: Play a crucial role in our growth journey.
• Culture: Join a vibrant team valuing creativity and collaboration.
• Growth: Thrive in a fast-paced, dynamic environment.
• Reward: Enjoy competitive compensation, equity opportunities, and comprehensive benefits.
• Ready to shape our future? Apply now and be part of something extraordinary!

We’re looking for more forward-thinking and collaborative people to be a part of our innovation journey and mission to push the boundaries of technology. If you’re ready to help us achieve this vision — we’d love to hear from you!  At Infinite Reality, we’re looking for people invigorated by our values and drive to change the world, not just those who simply check off boxes.

Infinite Reality embraces a diversity of backgrounds and experiences and provides equal opportunity for all applicants and employees. We strive to build a company that reflects a global audience.