Executive Assistant

Executive Assistant

Remote

Full time

JR106691

We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Account Management Leadership Team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders.
This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

Summary of Responsibilities:

• Highly technical, highly organized, multitasker must be able to work paperless
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf.
• Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheets for preparing reports and presentations
• Coordinate Video and Audio conference calls
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments.
• Schedule meetings, maintain and update daily Outlook calendars.
• Confirm objectives for the meeting invites, participants, materials for all calendar needs.
• Work to ensure appropriate and timely communication to meeting participants
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team.
• Responsible for travel, itineraries, meeting arrangements & Workday expense reports
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
• Work discretely with confidential information
• Assist with onboarding new hires to the team
• Work closely with any operational department heads as it relates to departmental projects
• Responsible for the facilitation of client gifts and holiday gifts/cards

Competencies:

• Excellent written and verbal communication skills
• Exceptional organizational skills and multitasker
• Must be sensitive to confidential information
• Ability to recognize and solve problems quickly.
• Ability to anticipate needs while managing the day-to-day workflow
• Must be proactive, accountable and have excellent judgement
• Detail-oriented and able to work in a fast-paced environment
• Ability to quickly adapt to new technology and easily acquire new technical skills
• Must be able to work under pressure and meet deadlines
• Highly resourceful team player, with the ability to function independently with limited direction
• Must be able to work beyond traditional work hours.

Summary of Qualifications:

• Bachelor’s degree or equivalent experience
• 3-5+ years supporting Mid to Senior Level Executives
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.

Location and Workplace Flexibility: We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee’s work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in ac­­­­­­­­­­­­­­cordance with Company policies.

Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.

Commitment to Diversity, Equity,Inclusion, and Belonging
At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity
Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email TalentAcquisition@zelis.com.

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