Executive Assistant

Executive Assistant

• Full-Time
• Remote (Remote)

About The Role

ScaledOn is seeking a highly motivated and experienced executive assistant. This is a fully remote, full-time role that demands a proactive individual capable of managing heavy calendar schedules, arranging meetings, and handling various administrative tasks with minimal supervision. This role will be under the ScaledOn brand, but will be working directly with one of our partners as a dedicated executive assistant to the president of their company. Must be able to work EST hours (typically 8am-4pm).

Key Responsibilities

• Efficiently manage and maintain the president’s calendar, ensuring all appointments, meetings, and events are scheduled and organized.
• Coordinate and schedule internal and external meetings, including preparing agendas and related documentation.
• Perform heavy project management tasks via Asana, ensuring all projects are on track and deadlines are met.
• Systematize all emails/tasks and create a repeatable process to maintain daily team cadence.
• Keep the President organized and on track with daily updates on the status of key projects.
• Develop and maintain a professional rapport with internal teams and external partners to ensure prompt response via email.
• Create meeting materials to ensure the president is prepared. Materials to include agendas, note templates, PPT slides, and research materials.
• High attention to detail while managing confidential information with discretion.
• Self-starter who can anticipate needs and provide logical solutions with limited direction.

Qualifications

• Minimum of 4 years of executive-level administrative experience.
• Proven ability to manage a complex calendar and schedule meetings efficiently.
• Proficiency in Microsoft Teams, Google Suite, and project management tools such as Asana.
• Exceptional organizational and time-management skills.
• Excellent English and speaking skills
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of professionalism and attention to detail.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Comfortable with technology and remote work tools.
• Reliable, quiet location with good high-speed internet for remote work.
• Familiarity with Asana is highly preferred.

About Us

ScaledOn’s mission is to support the dreams, aspirations, and growth of our clients through effective eCommerce marketing. We are committed to delivering impactful results as a cohesive team, helping our clients grow their businesses profitably. By taking shared risks for shared rewards, we ensure alignment with our clients’ goals.

We are a 100% remote/work-from-home company that offers location flexibility within a global, team-oriented environment. To maintain transparency and efficiency, we utilize Hubstaff for time tracking, ensuring accountability across all projects and tasks.

As all our clients operate in the U.S., availability during Eastern Standard Time (EST) business hours, typically 8:00 AM to 4:00 PM EST, is essential.

Compensation for this role is commensurate with experience. This is an independent contractor position, and our hiring process includes several assessments and a 90-day paid trial period to ensure a good fit for both parties.

Are you up for the challenge?

This is your chance to make a significant impact and be part of a company that is continually growing. At ScaledOn, we value the contributions of individuals like you who are ready to take on new challenges. If you are up for it, we look forward to receiving your application and potentially working together.

By joining ScaledOn, you’ll not only grow your career but also enjoy perks such as sponsored certifications, annual performance bonuses, individual career growth opportunities, paid time off, summer Fridays, and more. Ready to make the career move of a lifetime?

PS…We typically get hundreds of applicants so if we don’t respond personally to you, please don’t take offense. We appreciate that you reached out and encourage you to keep at it, as other ScaledOn postings might be a better fit (meaning just because you don’t hear from us about this one, doesn’t mean you won’t hear from us about another one!).