Executive Assistant

Executive Assistant – Contract Role

Remote

OCEO

Contract

Remote

CrossFit, LLC is looking to hire an experienced and motivated individual to join the Administrative Team as a remote Executive Assistant for a three and a half month contract position. Reporting to the Sr. Executive Assistant to the CEO, you’ll support several CrossFit executives and partners, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

This is a contract position for three-months beginning on October 1, 2024 ending on Jan 31, 2025.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on individual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Take initiative and offer assistance where needed; adding value whenever possible.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion. Travel will be required a few times a year.

Support other administrative initiatives, ad hoc tasks, and special projects.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Positive, approachable, and upbeat personality. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making and strong organizational/planning skills.

Organized individual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

Bachelor’s degree.

3-5 years of experience in an administrative support role, supporting multiple C-suite executives.