Executive Assistant

Title: Executive Assistant

JEDI

Location: USA-

Job Description: About the Organization

Description

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.8 billion in grants to more than 850 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

About the Justice, Equity, Diversity & Inclusion at ClimateWorks

The Justice, Equity, Diversity, and Inclusion (JEDI) team leads an ambitious, proactive, cross-cutting practice of integrating JEDI into the foundation’s culture, policies, programs, and services. In accordance with the ClimateWorks’ JEDI Principles and Values, the JEDI team engages with all levels within the organization and with external partners to advance JEDI. We engage in active learning, cross-functional collaboration, strategy development, and relationship building to ensure just and equitable outcomes for ClimateWorks staff and communities traditionally excluded from decision making. We ensure equity in our relationships with implementing partners, grantees and ensure equitable practices are replicated across the organization.

ClimateWorks Foundation (CWF) is a global group of strategists, collaborators, grantmakers, and researchers with expertise in climate science, strategic philanthropy, public policy, social and economic development, and just and equitable approaches to the climate philanthropy community.

Job Summary

The Executive Assistant, JEDI, plays a key administrative role for the JEDI team. This position will report to the Chief of Justice, Equity, Diversity, and Inclusion, and will support the JEDI team with scheduling, coordination, travel and meeting logistics, process tracking, and other administrative support as needed. This role will require some in-office support for key moments and events and will collaborate with other administrative requirements as needed.

Essential Tasks

The Executive Assistant, JEDI, will perform the following and other duties as assigned:

• Manage complex scheduling of key meetings and events for JEDI team collaboration with other CWF program teams and operational departments.
• Manage scheduling for meetings and events for the JEDI team to connect with grantees and other external partners.
• Coordinate relevant travel and meeting logistics.
• Manage department expenses and reimbursements
• Provide full logistics support for periodic in-person events and meetings. In-person support may include ordering meals, assisting with conference room AV and managing remote participation, and preparing and distributing materials.
• Provide logistics support for remote meetings such as setting up and managing video conference platforms, managing breakout rooms, troubleshooting technical problems.
• Support the planning process by developing, reviewing, and pre-filling template, assisting in review and roll-up, and assisting in note taking, follow up, and meeting scheduling.
• Ensure that files, both electronic and paper, are organized and current.
• Write letters and emails as needed and regularly contact colleagues within and outside of the foundation.

Required Qualifications

Must Have:

• 5+ years of administrative work experience; experience with senior administrator/executive assistant role preferred
• Previous experience maintaining complex calendars and coordinating meetings/events
• Excellent verbal and written communication and interpersonal skills
• Excellent interpersonal skills are essential
• Astute attention to detail and strong organizational skills
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), Zoom, Slack
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
• Ability to handle sensitive matters with discretion
• Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life
• Commitment to the mission and values of ClimateWorks Foundation
• A commitment to a diverse, inclusive and equitable work environment

Nice to Have:

• BS or BA degree
• Past work at a philanthropic and/or non-profit organizations
• Experience with Asana, Salesforce, Miro, and Mentimeter
• Experience working internationally or with partners working abroad

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $80,000 – $85,000 annually

Salary Range (Other US): $75,000 to $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible with preference for candidates in NY, PA, NC and on the east coast. Geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.