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Executive Assistant

Executive Assistant

Fully Remote

Position Function:The Executive Assistant reports directly to the President & CEO and is responsible for providing executive administrative support for the President & CEO. At times, the executive assistant will help to support the NFF Management Team. This work requires close coordination with the US Forest Service, the NFF Board of Directors, and the Management Team directly aligned and as directed to promote the vision of the President & CEO and the success of the Management Team.

Position Duties and Responsibilities:?The Executive Assistant will:

  • Completes a broad variety of administrative tasks for the President &CEO including managing an extremely active calendar of appointments.
  • Accurately complete expense reports.
  • Preparing email and communications that is sometimes confidential.
  • Arrange complex and detailed travel plans, itineraries, and agendas.
  • Preparing and compiling document for travel-related meetings, working with appropriate PMs when necessary.
  • Prepare dossiers for Board prospects identified by the Board Nominating & Governance Committe and President & CEO.
  • Operate as staff lead for Board Nominating & Governance Committee to provide coordination and communications with Committee and the NFF President & CEO in cultivating and managing Board prospects and maintaining Board Recruitment Pipeline. Create and maintain efficient records of candidate background information, outreach, and interactions.
  • Work with new Board members on their USDA applications and submit those applications at least once a year.
  • Gather and organize Board materials for four Board meetings per year.
  • Organize, in coordination with the President & CEO, Board Meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in person Board Meetings.
  • Work with the President & CEO, the Board, and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance execution of Presidents vision and Management Team strategic efficacy.
  • Maintain communication contact records for President & CEO within the appropriate databases.
  • Serve as back up to Office Coordinator on mail and phones, when the Office Coordinator is not in the office.
  • Complete other duties as defined by the President & CEO.

Location:The location for this position can be flexible throughout the US. This position is a remote/work-from-home position, and requires reliable internet access and a dedicated workspace.

Compensation:The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position. New staff generally start around the 35th percentile of the range percentile to ensure internal salary equity.


Education and Qualifications:The NFF expects the Executive Assistant to possess the following educational and/or experiential qualifications:

  • Degree in related field or demonstrated extensive professional experience.
  • A minimum of three years related administrative experience at the corporate level.
  • A minimum of 2 years of experience in travel booking and supervisor schedule management.
  • Proven experience in Microsoft Office, Word, Excel, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda.
  • Commitment to the mission of the NFF.
  • Must be authorized to work in the United States.

Abilities and Skills:NFF expects the Executive Assistant to possess the following abilities and skills:

  • Ability to effectively identify all components of a task, prioritizing and balancing them against the schedule of the President & CEO and Management Team, as well as overall organizational needs.
  • A solid business sense coupled with budgeting expertise and a propensity towards strategic thinking and planning.
  • Committed to working collaboratively cross-departmentally.
  • Ability and willingness to travel domestically within the US up to 30% of the time to support the needs of the President & CEO.
  • Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion.
  • Ability to work independently, execute tasks, attend meetings, and manage projects with minimal oversight.
  • Ability to work well and be flexible in a team-oriented environment.
  • Excellent research and analytical skills with a strong attention to detail.
  • Excellent communication skills, with an editorial eye.

Salary Description

$56,000 to $70,200