Executive Assistant

Executive Assistant

Remote– US

Job category:Finance

About NetApp

Were forward-thinking technology people with heart. We make our own rules,driveour own opportunities, and try to approach every challenge with fresh eyes. Of course, we cant do it alone. We know when to ask for help, collaborate with others, and partner with smart people. We embrace diversity and openness because its in our DNA. We push limits and reward great ideas. What is your great idea?

“At NetApp, we fully embrace and advance a diverse, inclusive global workforce with a culture of belonging that leverages the backgrounds and perspectives of all employees, customers, partners, and communities to foster a higher performing organization.” -George Kurian, CEO

Job summary

As an Executive Assistant you provide administrative support to a Senior VP and direct staff of Senior Directors and Directors. You provide a wide variety of support which may include research and data analysis tasks, preparation of reports and recommendations, and coordination between departments and outside parties. To be successful you will have strong interpersonal skills to handle sensitive and confidential situations; analytical abilities in order to gather, organize, summarize and report information; and strict attention to detail in creating communications and presentations.

Job requirements

Work closely with Executives and Directors on issues/projects of a highly confidential nature related to employee information, legal matters, and company information; maintain strict confidentiality.
Coordinate and prepare materials including presentations for meetings both internal and external.
Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes.
Arrange complex and detailed globaltravelplans and itineraries compile documents fortravel-related meetings for the Senior Vice President.
Act as the project and logistic manager for annual executive offsite and Global department meetings.
Screen incoming calls and correspondence and respond independently when possible.
Schedule calls and meetings.
Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating presenters and controlling event budget.
Assist with various research projects and/or special projects.
Strong written and verbal communication skills.
Ability to work with employees of all levels within and outside the company as well as customers, vendors and visitors.
Strict attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment.
Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook.
Ability to maintain strict confidentiality.
The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principals and practices within a team environment.
This individual interacts primarily with their direct manager and the technical team on assigned projects, and may communicate with employees in other functions as required.
Regular and detailed direction is provided, as well as on-going review of activities and priorities.
The ideal candidate will be an important contributor to team projects.

Education

No prior experience is required. Most new employees in this position have 0-2 years experience.
An Administrative Arts or Technical TradeDegree, or related courses is preferred.

USA and Canada Residents Only:

The base salary hiring wage range for this position which the Company reasonably and in good faith expects to pay for the position in the specified geographic areas or locations, is $87,400 – $122,900. Final compensation will be dependent on various factors relevant to the position and candidate such as geographical location, candidate qualifications, certifications, relevant job-related work experience,education, skillset and other relevant business and organizational factors, consistent with applicable law.In addition, the position may include some of the following comprehensive benefits such Medical, Dental, Vision, Life, 401(K), Paid Time off (PTO), sick time, leave of absence as per the FMLA and other relevant leave laws, Company bonus/commission, employee stock purchase plan, and/or restricted stocks (RSUs).