Executive Assistant

Title: Temporary Executive Assistant

Location: United States – Remote

Job Description:

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal — not via social media or text message. We do not conduct interviews via instant messaging.

About the Role

As the Executive Assistant (temporary), you will play a pivotal role in providing comprehensive administrative support to our executive team. You will be responsible for managing calendars, coordinating travel arrangements, and facilitating communication between internal and external stakeholders with professionalism and efficiency. This contract ends in August 2024.

NOTE: This position is estimated to be a 3 month contract.

Your Area of Focus

• Produce quality work in a fast-paced environment, meeting deadlines as well as internal and external customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary.
• Work independently and accurately assess requirements for each project/task; can communicate effectively with customers when there are questions or issues to be addressed.
• Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, operating agreements, and other deliverables.
• Drafts general correspondence, memos and letters. Proofreads draft for spelling, grammar, accuracy and layout, and makes appropriate changes for final copy.
• Creates and updates presentations including charts, tables, graphs, utilizing various software programs.
• Schedule, coordinate and assist with department meetings, interviews and events. Prepare agendas, notices and minutes for meetings.
• Interfaces with employees, visitors, and outside contacts for executives. Acts as liaison in coordinating and disseminating approved information.
• Create and maintain files, databases and spreadsheets.
• Coordinate travel arrangements, compile documents for travel-related meetings and complete Travel and Expense reports.
• Process invoices for payment by assessing purpose, obtaining approval and routing to the appropriate party for payment.
• Prepare agendas, notices and minutes for meetings.

Your Professional Qualifications

• 2-3 years administrative work experience in a corporate office environment.
• Possess excellent administrative and operational support to key executives within the Company under minimal supervision.
• Strong ability to multi-task even under high pressure. Laser focus attention to detail.
• Excellent oral and written communication skills and must be able to handle confidential and sensitive information with discretion.
• Exercise professionalism at all times.
• High degree of flexibility and handle multiple issues that may arise calmly.
• Strong customer service skills with a positive professional demeanor.
• Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and proofreading
• Ability to work independently and take initiative.
• Must have the flexibility to work overtime when needed.

About Tebra

Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra.

Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we’re building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today.

Our Values

Start with the Customer

We get to know our customers – and their patients – and look at the world through their lens.

Keep It Simple

Healthcare is too complex. We aim to simplify it for everyone.

Stay Entrepreneurial

We reject the status quo and solve problems with creativity, perseverance, and a bias to action.

Better Together

We are diverse, humble, and collaborative. We put the team first and win together.

Celebrate Success

Life is short and joy is underrated. We take time to have fun and celebrate success.

Remote Pay Range

$30—$34 USD

Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: https://www.tebra.com/privacy-policy/california-supplemental-notice/

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