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Executive Assistant

Title: Executive Assistant

Location: Remote

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

We are seeking an Executive Assistant for our CEO. We are looking for a people oriented person who is detail obsessed, thorough by nature and consistently proactive in their actions and communications. You will work closely with our leadership team and bring consistency, effectiveness, and accountability to all executive meetings and events through increased documentation, coordination, follow up and execution. You must have a curious mind, willingness to learn, motivation to excel and a genuine interest in business.

Roles and Responsibilities

  • Communicate professionally, effectively and sometimes discreetly with high-profile customers, partners and employees
  • Document, track, store and manage minutes for all executive team meetings (weekly, quarterly, BOD), including key decisions, votes and follow up actions
  • Coordinate and distribute meeting agendas and slides in advance of meetings, ensuring all attendees are aware of their meeting action items and expectations
  • Assist in coordination of Company All Hands meetings, including cross functional collaboration with marketing, master data, HR, practice areas etc to ensure preparedness across functions
  • Manage daily functions of the CEO including calendar management and time optimization, travel bookings and expense reporting/approvals
  • Serve as lead coordinator for executive staff offsite meetings, including hotel reservations, meeting room reservations, group meals, offsite dinners and more
  • Know and watch industry trends, drivers and current events in order to be able to draft communications, presentations and more as necessary for special projects
  • Other duties as assigned


  • Excellent written and verbal communication skills
  • Time-management skills, with the ability to multitask or prioritize often and effectively
  • Full understanding of frequently used computer software and programs, such as Microsoft Office, Excel, Google Drive, Salesforce and more

We use Greenhouse Software as our applicant tracking system and Free Busy for HR screen request scheduling. At times, your email may block our communication with you. Please be sure to check your SPAM folder so that you don’t miss updates on your application.

Why GuidePoint?

GuidePoint Security is a rapidly growing, profitable, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 750 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 3,000 Enterprise-Level customers.

Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.

This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.

Some added perks .

  • Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
  • 100% employer-paid medical premiums (employee only $0 deductible and HSA plans) along with 75% employer-paid family contributions
  • 100% employer-paid dental premiums (employee only) along with 75% employer-paid family contributions
  • 12 corporate holidays and a Flexible Time Off (FTO) program
  • Healthy mobile phone and home internet allowance
  • Eligibility for retirement plan after 2 months at open enrollment
  • Pet Benefit Option