Executive Assistant

Executive Assistant (Remote)

Job Locations Virtual Office

Position Type Regular Full-Time

C1 Company Overview

ConvergeOne: 1 Contact, 1 Connection, 1 Choice

ConvergeOne is the foremost, single-source provider of advanced communications and data technology for business.

That means if it’s digital, we connect our customers to it — from phone systems and hardware to computer networks, application development, managed solutions and more. And we’re 100% passionate with designing, implementing, managing and supporting our customers’ every need from end to end, so that they can focus on what they do best.

So, when it comes to joining a team of IT and communications technology pros who are empowered to do what they do best, your best choice — your #1 choice — is ConvergeOne.

Overview

Summary

The Executive Assistant oversees projects and operations for senior leadership and the Executive Leadership Team (ELT). This position is responsible for providing comprehensive support to the Board of Directors as requested and the ELT.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to challenges/opportunities with a high level of professionalism and confidentiality. Works well under pressure, handling multiple tasks concurrently to meet overlapping deadlines. A self-motivated and goal-oriented administrator who serves as a key contributor to the ongoing success of the company.

Responsibilities

Essential Functions

• Provide calendar management for the ELT. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Assists Leadership in Monthly ELT Meeting logistics including choosing locations, venues, meeting space, AV, tech support as needed, all aspects in support of the meeting logistics and flow, and meeting content/objectives
• Captures action items from ELT meetings and events that help drive ELT, Company Strategy
• Attends Monthly Operations and Management Calls to support ELT
• Assists in organizing and preparing agenda and supporting documentation for Board of Directors and Company calls as needed
• Supports Bi-Monthly Company Calls and assists in welcoming and managing Q+A session as required
• Assists ELT in Quarterly Business Leaders In-Person and Virtual Meetings.
  • Coordinates with facilitator and ELT on building overall agenda and flow
  • Ensures ELT is aligned with objectives and outcomes
  • Drives planning meetings to ensure outcomes are achieved
• Manages special projects as assigned
• May coordinate inventory and ordering of office supplies as needed
• Manages associated office location as applicable
• Participates in Company travel management activities as needed
• May manage building maintenance requests as needed
• May maintain business office machines
• Schedules and coordinates shipping requests as needed
• Requests quotes from vendors
• Provides general oversight and maintenance of email distribution lists for department/region/division
• Populates calendar with activities and pertinent information
• May provide miscellaneous administrative duties pertaining to Avaya MDF and CRM as needed.

Additional Specific Duties and Responsibilities

• Disseminates communications and reporting across the leaders

Qualifications

Required Qualifications

• Highly proficient in Microsoft Excel, Word and Power Point
• Exceptional written and verbal communication skills
• Self-starter, operates independently and anticipates what needs to get done
• Takes ownership of work and looks for ways to improve and streamline processes
• Effective problem solver
• Strong organizational skills and attention to detail
• Ability to multi-task
• Interpersonal effectiveness – reads situations well
• Flexible and dependable. Must meet deadlines regardless of schedule
• 10+ years’ experience supporting senior level executive

Desired/Preferred Qualifications

• Associate or bachelor’s degree or equivalent experience
• General working knowledge of technology solutions and applications
• Knowledge or familiarity with key partners in the industry

Additional Information

ConvergeOne BENEFITS

• 401(k) Plan (35% match per dollar up to 10%)
• Health Coverage (BCBS of MN with National Network + Kaiser CA)
• HSA + Employer Contribution
• In-vitro Fertility (treatment coverage)
• Dental
• Vision
• FSA Plans
• Pre-tax Commuter Plans
• Employer-paid Life Insurance
• Employer-paid Short + Long Term Disability
• Paid Parental Leave (4 weeks at 100%)
• Employee Assistance Plan
• Voluntary Life Insurance
• Legal/ID Theft Plans
• TeleHealth Options (Doctor on Demand)
• Omada Health (healthy living solution)
• ShareCare (fitness incentive of $20 – $40/month)
• SmartShopper (cash reward for searching for low cost treatments)
• Travel Assistance
• Business Travel Accident Coverage
• Pet Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Health Advocate
• Volunteer Time Off

Work Environment
Ability to handle multiple priorities and demands in a fast-paced environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Environment
Physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Other Duties/Changes
This job description is not designed to cover or contain a comprehensive listing of all duties, responsibilities or activities that are required of a team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

At any point in time, the essential functions and primary duties associated with this position will be the principal, major or most important duties, responsibilities and activities that the employee is expected to perform as determined and directed by ConvergeOne.