Executive Assistant

Title: Executive Assistant

Location: US National

OFFICE LOCATION

The location of this position is flexible within the United States. This position is not eligible for relocation, visa or immigration assistance.

#LI-REMOTE

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant will provide direct administrative support to our Managing Director of Global Conservation, based in Boulder, Colorado. This executive supports 60 countries in 4 operation regions with approximately 1,000 TNC staff and large contributions to TNC’s mission and our 2030 Goals. The Executive Assistant will be responsible for arranging travel, processing expense reports and daily scheduling and calendar management. Duties will also include drafting correspondence and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Executive Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices to improve effectiveness. They will communicate on behalf of their supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required. This position requires working overtime as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WE’RE LOOKING FOR YOU

The Executive Assistant will be part of the Chief Conservation Office, reporting to the Executive Coordinator to the Managing Director of Global Conservation, and will provide direct administrative support to the Managing Director of Global Conservation.

The Executive Assistant will be responsible for a variety of administrative support tasks and will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices in order to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required.

Core responsibilities:

• Make purchases, process invoices and contracts with vendors;
• Prepare and approve expense reports on the Managing Director’s behalf;
• Arrange for air and ground transportation, hotel accommodations, travel visas, Covid Testing, and other travel needs;
• Assist with managing the Annual Performance Partnership Process for the Managing Director with his direct reports;
• Provide signatures on contracts, agreements, and documents approved by the Managing Director;
• Assist the Executive Coordinator with event / off-site meeting planning as needed;
• Manage files related to travel, expenses, scheduling and approvals;
• Demonstrate sensitivity in handling confidential information;
• Identify routine problems and utilize existing resources, referring difficult questions and problems to supervisor;
• Serve as a team member for assigned projects; and
• Work overtime as needed.

WHAT YOU’LL BRING

• Bachelor’s degree and 1-year experience or equivalent combination
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing diverse activities to meet deadlines
• Experience working and communicating with a wide range of people

DESIRED QUALIFICATIONS

• Global travel a plus
• Time zone management experience
• Travel planning experience particularly complex multiple destination international travel
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems
• Database skills, including managing and tracking data, and producing reports
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff
• Strong organizational skills and attention to detail
• Ability to prioritize work

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

Salary is $25-30 per hour, depending on experience and location.