Executive Assistant

Executive Assistant to the CEO

REMOTE

Pittsburgh, Pennsylvania, United States

Full time

Description

Are you a driven, detail-oriented professional with a passion for problem-solving and collaboration? At Level, we are seeking an exceptional Executive Assistant to join our diverse team and make a significant impact on our growth. In this integral role, you will work closely with our CEO and be immersed in our vibrant community of innovative, creative, and dedicated marketers. Together, we will shape our success and bring our agency’s vision to life.

As Executive Assistant, you will be at the core of our organization, playing a crucial part in driving our achievements. You will have the opportunity to collaborate with our CEO and a dynamic team of marketing professionals, assuming responsibility for vital tasks and contributing to strategic decision-making. The salary range for this position is $45 – 85K.

Requirements

Essential Functions:

• Manage and maintain the CEO’s calendar, including coordinating and scheduling internal and external meetings
• Ensure clear and efficient communication between the CEO and staff members
• Attend meetings and/or listen to recordings to capture next steps, action items, and key insights
• Convert handwritten notes to digital format, ensuring exceptional attention to detail
• Conduct research, analysis, and summaries on various topics and ideas
• Assist with travel booking, coordination, and expense reporting
• Handle confidential information with discretion
• Manage expenses and create expense reports
• Organize and maintain files and documents in a systematic and accessible manner
• Collaborate with other members of the team to support the CEO’s initiatives and projects

Competencies:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in both Mac and PC environments; quick learner of new technology
• Experience with personal knowledge management (PKM) systems a plus
• Ability to work independently and take initiative
• Honesty, trustworthiness, and a positive growth mindset

Education and Experience Requirements:

Previous experience as an Executive Assistant or in a similar role is preferred, but not required

Physical Demands and Work Environment:

This position is fully remote, with the option to work in our Pittsburgh office if preferred, though occasional travel may be required.

Benefits

Key Benefits:

• Performance reviews every six months
• 401k plan with a 3% employer contribution
• 11 annual paid holidays
• 15 PTO days + 1 additional pay per year of service
• Summer Fridays
• Great medical benefits including vision and dental
• 20 Days of Paid Parental leave benefit after one year of full-time services
• Employee appreciation programs
• Named #33 of top 50 agencies to work for in the US by Fortune

Level is an equal-opportunity employer committed to fostering an inclusive, diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.