Executive Assistant

Executive Assistant

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

ABOUT THE ROLE

We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on at least a quarterly basis.

ABOUT THE TEAM

The Executive Assistant team is a collaborative group of dynamic professionals who are the backbone of our Leadership team. Calendars, access, establishing Admin function, and finding solutions to large-scale opportunities that will forever change the way people feed themselves and their loved ones.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
• Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines and dynamic business needs
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible
• Respond quickly to administrative requests from leaders and peers

ABOUT YOU

MINIMUM QUALIFICATIONS

• A minimum of 5+ years consecutive Executive Assistant experience
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
• Gifted scheduler and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office up to quarterly to support in-person events and Team Jams

PREFERRED QUALIFICATIONS

• Direct experience supporting a senior leader
• A college or vocational degree, or equivalent experience
• Experience using Google Suite, Expensify and TripActions

#LI-Remote

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$131,000$145,000 USD

WA

$125,000$139,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$120,000$133,000 USD

All other states

$109,000$121,000 USD