Executive Administrative

Executive Assistant

Operating Company: Fortive Corporate

Category: General & Administrative

Location: Remote, Remote, United States

Job Schedule (FT/PT): Part-Time

Job Level: Individual Contributor

Requisition Number: FOR001028

Reporting directly to a VP or above, this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust.

Typical Duties

• Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
  • Management of complex calendar(s) in Outlook to include high-level, confidential meetings.
  • Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations.
  • Purchases and maintains inventory of supplies for office.
  • Creates and maintains filing system(s).
  • Responds to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination.
• Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents). Contacts company personnel at all organizational levels to gather and communicate information. Partners with internal Communication team to ensure consistency of Company messaging.
• Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
  • Organizing, managing, tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met.
• Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations, and create, track and submit expense reports.
• Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
  • Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.
  • Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
  • May assist in training, scheduling, and distributing work for contract staff.
  • Contribute to team effort by accomplishing related duties and supporting team goals, as requested.

Typical Requirements

Education and Experience:

• College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment.

Skills:

• Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy.
• Reaches appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
• Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction.
• In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications.
• Shows understanding of how business and department processes interconnect within organization and among business divisions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions.
• Knowledge in creating an effective workflow.
• Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities.
• Advanced computer skills including Word, Excel, PowerPoint and Outlook.
• Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality.
• Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.

National: The hourly range for this position is $24.23 – $45.00

This position is also eligible for bonus as part of the total compensation package.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.