Events Coordinator

Events Coordinator

United States, Remote

ABOUT PLACER.AI:

Placer.ai is a fast-growing big data startup led by seasoned executives and repeat entrepreneurs who are building the world’s first “Google Analytics for the physical world.” Placer.ai’s platform provides instant visibility into any property in the U.S., presenting accurate details about visitation patterns and demographic breakdowns of visitors. Placer.ai’s customers can see where visitors have been before, where they go afterwards, where they typically go for sports, entertainment, groceries, etc., and what their interests are. Placer.ai’s A.I.-based SaaS platform replaces archaic solutions such as manual surveys, installed cameras and other people-counting systems, creating a blue ocean market of more than $100B.

Placer.ai has grown 3x year-over-year for the past 3 years, counting more than 2,300 paying customers across a range of industries, including 2 of the world’s top-10 retailers, 2 of the top-10 CPG firms worldwide, a world’s top hospitality firm, 2 of the world’s top-10 commercial real estate (CRE) firms and 2 of the world’s top multinational asset managers and hedge funds. Placer.ai has just raised $100M in Series C funding.

SUMMARY:

• The Events Coordinator will play a critical role in supporting our sales and marketing initiatives by working directly with our business development and customer facing
  teams. Responsibilities will include managing all aspects of event management including but not limited to conference and trade show planning, coordinating
  logistics, booking and managing travel, meeting coordination, contract management, marketing material logistics, managing a budget, and ad-hoc operations duties as assigned.
• A successful candidate will be highly organized, resourceful, analytical, team-oriented, and will have the ability to work under time constraints to meet deadlines. We are looking for someone with a proven track record of successfully executing a multitude of projects simultaneously while working alongside cross-functional teams.
• This position is ideal for a professional experienced in trade show and event planning who loves variety and is looking for experience and growth with a fast-growing startup.

RESPONSIBILITIES:

• General trade show and event management: Submit and manage event applications, contracts, event and staff registration, booth requirements, travel arrangements, promotional materials, insurance requirements, and signage. Ensure staff needs are met for each event and that each trade show is staffed properly. Maintain the organization’s professional appearance at trade shows and events. Ensure all employee memberships are up-to-date.
• Arrange company meetings and large group reservations, including booking conference rooms, supplies, AV needs, meals, etc.
• Manage shipping and storage logistics for all marketing materials, trade show booths, and on behalf of staff traveling to and from events.
• Research, book, and coordinate travel including lodging and transportation for employees guests, and prospective employees.
• Manage and maintain relationships with travel and event vendors such as car rental companies and travel agencies.
• Maintain the budget for each event.
• Communicate with staff clearly and regularly about upcoming events, sending itinerary emails, and updates as needed.
• Respond to urgent requests as needed, including outside of normal business hours.

REQUIREMENTS:

• Incredible precision, attention to detail, and organizational skills. This position is ideal for someone who loves juggling many responsibilities, and takes pride in their ability to do so.
• Communicate effectively in both written and verbal form.
• Strong critical thinking skills and problem-solving abilities.
• Desire to thrive in a remote work environment and communicate with staff and stakeholders across the globe.
• Experience working with cross-functional teams and projects.
• Flexible and adaptable to changing business needs in a fast-paced startup environment. (We’re not kidding here. Things move fast and priorities change daily.)
• Entrepreneurial spirit: a self-starter who is internally driven to impact a department and a growth-directed organization.
• Self-management and initiative (i.e. we can give you a task and you’ll “run with it” and even teach yourself how to do something.)
• IT Requirements: Mastery of Google Workspace, including Gmail, Google Sheets, and Google Forms. Proficiency using Microsoft Office Suite, including Word and Excel. Proficiency with Adobe Acrobat Pro DC.
• Ability and willingness to respond to urgent event and travel needs that may be outside of normal business hours as needed.
• Consistent and punctual attendance, flexible to work variable schedules as necessary, including weekends when required.
• At least 3 years of experience in travel and event management or event operations.
• BA or BS degree preferred.

OTHER REQUIREMENTS:

• Occasional travel to events will be required.
• Ability to use a computer, cell phone, scanner, and printer.
• Ability to lift and transport up to 50 pounds (marketing materials).
• Ability to ship and safely store marketing materials from personal remote work location and/or storage facility if needed.
• Ability to travel occasionally and provide own transportation and insurance for regular errands such as going to the post office.
• Expected to sit or stand for the duration of the workday.

WHY JOIN PLACER.AI?

• Join a rocketship! We are pioneers of a new market that we are creating
• Take a central and critical role at Placer.ai
• Work with, and learn from, top-notch talent
• Competitive salary
• Excellent benefits
• Fully remote

NOTEWORTHY LINKS TO LEARN MORE ABOUT PLACER

• Placer.ai in a nutshell
• Placer.ai’s recent $50M round B funding
• Placer.ai’s data
• Placer.ai in the news
• COVID-19 Economic Recovery Dashboard

Placer.ai is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion.

Placer.ai’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Placer.ai applicant who requires reasonable accommodations during the application process should contact Placer.ai’s Human Resources Department to make the need for an accommodation known.