Events and Operations Associate

Position: Events and Operations Associate

Location: Philadelphia, PA

Job Id: 1626

# of Openings: 1

Events and Operations Associate

Headquartered in Brisbane, CA, CareDx, Inc. is a leading precision medicine solutions company focused on the discovery, development, and commercialization of clinically differentiated, high-value healthcare solutions for transplant patients and caregivers. CareDx offers products, testing services, and digital healthcare solutions along the pre- and post-transplant patient journey, and is the leading provider of genomics-based information for transplant patients.

The Events and Operations Associate with support CareDx’ presence at various medical conferences and customer events including RFP execution, vendor evaluation, contract negotiation, and budget management. Additionally, the candidate will oversee the Healthcare professionals (HCP) business process and operational management, ensuring compliance, accurate data analysis, and documentation completion, while also supporting reporting and facilitation/training activities. This role is a US remote-based role with travel 20%.
Responsibilities:

Events Management (50% of time)

• Manage and execute CareDx’s presence at national, regional and local medical conferences, as well as CareDx-led customer events and internal meetings.
• Execute RFPs, venue sourcing and site selection for best fit locations; evaluate vendor services and venues according to industry standards and stakeholder requirements.
• Effectively manage contracts and hotels, venues, production, audio-visual, and food and beverage vendors.
• Produce pre-event communications (eg on-site materials), and post-event analysis to drive general improvement and efficiency recommendations.
• Manage event budgets including creating accurate budgets, tracking costs, initiating purchase orders &invoice approval, tracking spend against budget, and driving accountability for accurate budget reconciliation.

Business Process and Operational Management (50% of time)

• Manage contracts and agreements with healthcare professionals (HCP) and sponsorship agreements of healthcare organizations (HCO), ensuring compliance with relevant activities for certification.
• Oversee payment processes and ensure accurate & complete data analysis and documentation.
• Manage the purchase order process for payments to HCPs and HCOs based on agreed work agreements, including setting up contracts in the company’s system and monitoring expenses.
• Collaborate cross functionally to facilitate engagement process activities, ensure compliance and provide process improvement feedback.
• Review and verification of aggregate spend data to ensure accuracy and completeness as required per Stark Law tracking process.
• Other duties as assigned.

Qualifications:

• 3+ years of related experience in event management, hospitality, or related fields with exposure to executives
• Bachelors degree or equivalent experience
• Ability and flexibility to travel and perform weekend work, as needed for the position (20% of time)
• Experience working in highly regulated environment, pharmaceutical/Medical Device experience preferred.
• Strong interpersonal skills, including written and verbal communication skills, collaboration, and empathy with stakeholders
• Ability to project manage, including effective management of cross-functional teams and adherence to project timelines
• Recent experience working with Microsoft Office applications.

Additional Details:

Every individual at CareDx has a direct impact on our collective mission to improve the lives of organ transplant patients worldwide. We believe in taking great care of our people, so they take even greater care of our patients.

Our competitive Total Rewards package includes:

• Competitive base salary and incentive compensation
• Health and welfare benefits including a gym reimbursement program
• 401(k) savings plan match
• Employee Stock Purchase Plan
• Pre-tax commuter benefits
• And more!

In addition, we have a Living Donor Employee Recovery Policy that allows up to 30 days of paid leave annually to a full-time employee who makes the selfless act of donating an organ or bone marrow.

With products that are making a difference in the lives of transplant patients today and a promising pipeline for the future, it’s an exciting time to be part of the CareDx team. Join us in partnering with transplant patients to transform our future together.

CareDx, Inc. is an Equal Opportunity Employer and participates in the E-Verify program.

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