Electronic Agreement Entry/Templates Specialist

Electronic Agreement Entry/Templates Specialist


Remote, United States

time type

Full time

job requisition id

REQ – 02969

Company : ABC Fitness Solutions

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Job Description


This position is directly responsible for the maintenance, mapping, and upload of electronic and paper documents, and taking inbound calls regarding this departments responsibilities. This position is responsible for conferring with account executives, account managers, onsite implementation managers, other client implementation employees and clients to collect and implement requirements set by the internal and external clients.


  • Field internal calls and assist with discussions regarding Templates
    • Assist with escalation of issues and assist with clarification and provide advice for best practices
    • Use product knowledge and troubleshooting skills to resolve issues
    • Communicate effectively with external and internal customers to establish proper expectations
  • Map and Upload all electronic documents into DataTrak
    • Updating the mapping of documents to match DataTrak configuration
    • Uploading new and replacement electronic documents into DataTrak
    • Present DataTrak demos for clients and 3rd party vendors as needed
    • Provide training to internal and external clients on template changes
    • Collect feedback and make revisions to templates as requested
    • Updating templates in IPad systems as needed
    • Inspect and verify that all ABC required information is included on the Electronic Document for final approval and prior to uploading to DataTrak
    • Collect feedback and make revisions as requested
    • Assist with the cleanup of new and existing templates
  • Cross train and communicate with Product Implementation employees on template creation, and the template workflow
  • Take calls from account executives, account managers, field support technicians and clients to implement changes to the templates
  • Field questions pertaining to the clients member documents and templates
  • Provide daily and monthly reports for external teams as needed
  • Onsite support of EAE, template branding and collection of feedback as needed
  • Provide updates on progress of templates, order delivery status, current location, estimated delivery dates, etc.
  • Stay current and knowledgeable on all ABC products
  • Attend scheduled training sessions
  • Participate in department meetings
  • Contribute to product development discussions
    • Works heavily with with implementation teams, CM team, and EM team to identify needed documentation and the best format for end-user application
    • Works with outside Vendors for optimum solutions for clients to ensure proper pricing and processes
    • Ensures cross team and cross department cooperation
    • Perform other duties as assigned by manager or management
    • Regular and reliable attendance required


  • Must type 40 WPM
  • 1 Year experience with DataTrak or equivalent
  • Knowledge of iSeries 870, CRM, ServiceNow, Microsoft Office Suite products, Outlook, Adobe Creative Suite, and DataTrak.
  • Excellent organization, communication, phone, and writing skills with passion for good design and strong attention to detail
  • Ability and desire to learn complex systems quickly
  • Strongly developed analytical and troubleshooting skills
  • High proficiency in documentation tools such as Adobe Suite and One Note
  • Must be customer focused and service oriented
  • Must be able to organize, prioritize, multi-task and complete work with multiple deadlines
  • Must be able to work effectively under frequent interruptions and changing requirements
  • Must keep designated work area clean and free of possible distractions
  • Bachelors Degree or work experience equivalent (2 years)
  • Computer skills in the Windows environment
  • Some previous Adobe InDesign, Adobe PageMaker and Adobe Acrobat Experience (preferred but not required).
  • Ability to problem solve using deductive reason skills in a timely manner
  • Basic skills including but not limited to addition, multiplication and division of whole numbers, decimals and fractions
  • Flexibility and adaptability to frequent change


  • Adobe PageMakeer and Adobe Acrobat Experience


  • Purpose led company with a Values focused culture Best Life, One Team, Growth Mindset
  • Time Off you pick when you want time off when its best for you!
  • Days of Disconnect once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam
  • Parental & Pawternity Leave we offer leave for when your family grows by two feet or four paws!
  • Fitness Perk we are committed to meeting you wherever you are in your fitness journey with a quarterly reimbursement
  • Discounts access to discounts with our partners, such as Dell, Microsoft & many more.
  • Medical/Dental/Vision coverage
  • EAP we get you help when you need it. Period.
  • Calm App +4 enjoy tranquility with a Calm App subscription for you and up to 4 dependents over the age of 16
  • And more! so many benefits we couldnt even fit them all here!

Please note that the salary information shown below is a general guideline only and based on employees in the United States and may be different in other countries. Salaries are based upon candidate experience, qualifications, and location, as well as market and business considerations. Our pay range for U.S. based candidates for this positionis $16 — $18.50/hour USD Your recruiter can share more about the specific salary range for the job location during the hiring process. Also, certain positions are eligible for additional forms of compensation such as bonuses and commissions.

Were committed to diversity and passion, and encourage you to apply, even if you dont demonstrate all the listed skillsets!

ABC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are intentional about creating an environment where employees, our clients and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each persons diversity, including the extent to which they are similar or different. ABC leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to diversity, equality, belonging and inclusion at abcfitness.com


ABC Fitness (abcfitness.com) is the premier provider of software and related services for the fitness industry and has built a reputation for excellence in support for clubs and their members. ABC is the trusted provider to boost performance and create a total fitness experience for over 41 million members of clubs of all sizes whether a multi-location chain, franchise or an independent gym.

Founded in 1981, ABC helps over 31,000 gyms and health clubs globally perform better and more profitably offering a comprehensive SaaS club management solution that enables club operators to achieve optimal performance. ABC Fitness is a Thoma Bravo portfolio company, a private equity firm focused on investing in software and technology companies (thomabravo.com).


If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!