Possible expired job

This job was posted a year ago and may be expired now. If that's the case, you can browse similar jobs here. Apologies for the inconvenience.

Copy Editor

Copy Editor

Job Location US-Remote | US-DC | US-VA-Arlington | US-MD-Columbia | US-MD-Rockville

Job ID 12767

Job Location United States

Category Professional Services


Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Copy Editor.

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges. The Copy Editor will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our AIR Studio, where your input will be valued and your contributions vital to our success. AIR Studio is our in-house agency specializing in design, editing, and production services. The objective of this role is to ensure that AIR’s published materials are well-written and presented in a professional manner. Teamwork and communication are key to the success of the fast-paced AIR Studio production environment. This position will report to the Editing Manager.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR’s Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.


Essential job functions include but are not limited to:

  • Perform three levels of editing (proofread, light, and full) and cross-checking, formatting, and verifying citations and references.
  • Review, clarify, and revise technical information (often related to the education, health, and workforce fields) into language appropriate for technical and non-technical audiences.
  • Review documents for a logical, well-organized structure. Additionally, create, revise, and edit various types of documents (technical, scientific, medical, etc.).
  • Work with document authors to prepare technical publications; edit and proofread documents to ensure correct grammar, style, and format; and provide quality assurance of AIR’s published materials.
  • Prepare documents according to style guide specifications, department guidelines, technical requirements, and client-specific instructions. Additionally, verify the correct editing style and formatting template and raise questions with clients regarding style or confusing language.
  • Check and verify information—including citations and references—for accuracy and consistency using online sources, such as PubMed, ERIC.gov, search engines, and other websites.
  • Work directly with internal clients and Studio team members (including traffic managers) to ensure project completion.
  • Participate in proposal efforts as appropriate; this includes reviewing contracts and other editors’ work on proposals and assisting the proposal team with problem-solving and project management as needed.
  • Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on institutional needs.


Education, Knowledge, and Experience:

  • Bachelor’s degree in English, Journalism, Communications, or a related field.
  • At least 5 years of relevant technical editing experience. Background working in a federal contractor environment.
  • Flexible schedule with the capacity to work evenings and weekends as needed.
  • Preferred but not required:
  • Familiarity with medical-, education-, and health-related terminology, formats, and issues.
  • Knowledge of quality control measures for Section 508–compliant Word, Excel, and PowerPoint documents and PDF files (using Adobe Acrobat); experience writing alt text for compliant documents.


  • Effective and persuasive communication and ability to continually demonstrate sensitivity to diversity, equity, and inclusion.
  • Demonstrated ability to work well independently, and collaborate as a member of the team, while prioritizing multiple objectives and projects to consistently meet established timelines.
  • Demonstrated analytical, critical thinking, and problem-solving skills.
  • Excellent editing skills—including thorough knowledge of grammar, style, and composition—and facility in Microsoft Word using its track changes function.
    • Knowledge of the American Psychological Association (APA).
    • Familiarity with Associated Press (AP), Institute of Education Sciences (IES), and U.S. Government Printing Office (GPO) style guides and the Chicago Manual of Style is a plus but not required.
  • Demonstrated ability to work with others in connecting disparate ideas into cohesive solutions.
  • Flexibility to adjust to different levels of editing and changing schedules.
  • Project and traffic management experience a plus but not required.
  • Proficiency in using standard MS Office programs:
  • Microsoft Word (expert)
  • Microsoft PowerPoint (basic)
  • Microsoft Excel (basic)
  • Adobe Acrobat (basic), including experience with markup functionality for PDFs.
  • Working knowledge of the following a plus:
  • 508-compliance processes
  • Marketing Cloud ExactTarget
  • Adobe InDesign
  • Google Docs


Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $87,000-$94,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

#LI-JT1 #LI-Remote

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.

American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at tboone@air.org or call 202.403.5000.