Conference & Travel Services Assistant II

Part Time Conference & Travel Services Assistant II

United States

Description

About the Role

As thePart TimeConference &TravelServices Assistant II, you will provide administrative, logistics, and operational support for the development and execution of its Annual Conference and other educational events.

This is aPart-Timetemporaryrole.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

Key Responsibilities:

Assist the Conference &TravelServices VP with planning support for: vendor research, session and speakers report, session and speaker web site display and updates, sponsors graphic reports, signage, shipping, hospitality, and ancillary events.

Maintain billing and reconciliation of conference, and meeting expenses.

Perform general clerical duties to include but not limited to maintaining the teams electronic filing system in Teams/SharePoint and Dropbox.

Customer service liaison for event attendees. Responsible for following up and responding to general customer service inquiries.

Provide pre-planning, on-site and post-conference administrative support to the Conference &TravelServices team as needed, including, but not limited: reports, shipment, payments, acquisition of meeting supplies etc.

Perform other duties as assigned

Requirements

What You Bring:

To qualify for this unique opportunity, our ideal candidate should have the following experience andeducation:

Bachelor’sdegreein relevant field required; 1 year of client/customer service experience preferred.

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint); strong data-entry and database management skills.

Bilingual in Spanish preferred.

Self-starter with high initiative, proactive mindset, and commitment to customer service.

Project Management: Ability to handle multiple, time-sensitive projects with attention to detail and minimal supervision; excellent organizational and time-management skills.

Analytical & Reasoning Skills: Proficient in basic algebra, geometry, budgeting, and problem-solving with practical application abilities.

As the Conference &TravelServices Assistant II, how results are achieved is paramount for your success and ultimately results in our success as an organization. In this role, your foundational knowledge, skills, abilities, and personal attributes are anchored in the following:

Emotional Intelligence:You demonstrate the ability to interpret and act upon human emotions, both outwardly and inwardly, while working with or managing others. You show competence in self-awareness, self-regulation, motivation, empathy, and social skills.

Reliability:You are consistent in your work performance, dependable in meeting commitments, and can be trusted with responsibilities. You deliver quality work on time and are a stable force others can count on even in changing circumstances.

Attention to Detail:You perform your work with a high level of accuracy and precision. You are meticulous and thorough, noticing and addressing even the smallest parts of a task, and you maintain vigilance in monitoring and checking work or information for errors and inconsistencies.

Teamwork and Collaboration:You work effectively with others towards a common goal, facilitating cooperation and building consensus among team members. You have strong communication skills, a willingness to share knowledge and experiences, and the capacity to consider and integrate diverse perspectives.

In addition, all NBDF employees focus on aligning their behaviors to our core values known as Behavioral Standards which are Respect, Accountability, Service, and Support.

Where You Will Work:

This position is aremoteand open to candidates locatedanywherein the U.S. Applicants should be comfortable working remotely with a team dispersed across the country. This is aPart-Timetemporaryrole; however, applicants must be willing totravelbetween the dates of September 7th and September 15th at a full-time capacity.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

What We Offer:

At NBDF our mission is to serve those affected by all inheritable bleeding disorders. We are committed to our employees as well as those we serve. To do so, NBDF seeks and values those qualities, both visible and invisible, that make individuals unique. We strive to be a safe place where regardless of age, color, disability, gender, gender identity, gender expression, family status, national origin, race, ethnicity, or sexual orientation; you are heard, empowered, and valued because we truly believe that every person brings a unique perspective and experience to advance our mission.

In order to attract and retain a high-performance team, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NBDF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer:

Full time employees: Three weeks (+) of vacation, four personal days, 12 sick days, 11 paid holidays, 1 Floating Holiday, and the Holidays week off (between Christmas and New Years).

We offer paid time off toPart-TimeEmployees.

Paid Short-Term Disability insurance & Life Insurance.

Pre-tax savings plan (includingFlexibleSpending Accounts and Commuter Transit Account).

a 403(b) retirement plan with automatic contributions based on years of service.

Paid Caregiver/Parental leave.

Compensation:

We have carefully considered industry benchmarks, the experience required for this position, and internal salary comparisons to determine the appropriate salary range for this role. For this position, NBDF has set a starting hourly rate of $22.00 and it is non-negotiable due to our company’s commitment to maintaining internal pay equity. This approach ensures that we maintain a fair and consistent compensation structure across the organization.

We especially encourage applicants with the lived experience of disability to apply for roles in our organization. All necessary accommodation can be provided during the interview and the on-boarding process.